Administrative Assistant

DUNN COUNTY JUDICIAL CENTER • Menomonie, WI • 1d ago

JOB REQUIREMENTS: Dunn County Child Support Agency is seeking a Full-Time Administrative Assistant to join our team! In this role, you will perform a variety of secretarial functions, including providing office reception and clerical support for the Child Support Agency. As the first point of contact for callers and visitors, you will offer responsive, courteous, and efficient service to Dunn County residents and the general public. Your ability to provide general program information and assistance will be essential in ensuring a positive experience for all who interact with our agency. If you are a detail-oriented professional with strong interpersonal skills, we invite you to apply for this pivotal position. Anticipated starting pay range is between \$18.90/hr and \$19.95/hr. Recruitment Timeline Recruitment Closes: Tuesday, November 4, 2025, at 11:59 p.m. Interviews: Thursday, November 20, 2025 Primary Responsibilities The following duties are primarily performed and are essential for this position. Employees are expected to be able to perform each of these job duties satisfactorily and successfully to be qualified for the position. Other duties may be required and assigned. Answers telephones and greets visitors, providing information and assistance, taking messages, directing calls, and scheduling appointments, as required. Types reports, forms, letters, and other correspondence from written & oral instruction. Performs frequent documentation and data entry into the KIDS Information Data System (KIDS). Creates and maintains files including those of a highly sensitive and confidential nature. Uploads and downloads documents in-and-out of the Electronic Documents Exchange (EDE) and PaperVision. Maintains tracking and retention of agency visitor and authorized access logs in accordance with federal regulations. Processes incoming, inter-office and outgoing mail. Date stamps, scans, and routes correspondence to appropriate parties. Sends and distributes in-coming & out-going faxes. Runs and distributes daily, weekly, monthly, and quarterly reports. Prints updated payment records in advance of court hearings. Collects, tracks, and routes payments, as appropriate. Issues receipts. Drafts Voluntary Paternity Acknowledgment (VPA) forms for filing with the State Vital Records office. Prepares chain-of-custody forms ahead of genetic testing. Facilitates the collection of genetic samples as back-up when needed. Cross-checks daily Jail Intake list against participants in KIDS; logs matches and notifies assigned worker. Cross-checks petitioners in Temporary Restraining Order (TRO) cases filed in Dunn County against known KIDS participants; enters Privacy Protection as appropriate. Opens, closes, and updates files as required. Locates files and documents as required. Maintains the tidiness of lobby, conference room, and general office areas. Serves as a backup to other staff in the department. Schedules use of county fleet vehicles. Attends various staff training sessions and meetings. Performs other duties of a comparable level/@type, as assigned. ** OTHER EXPERIENCE AND QUALIFICATIONS: Two years prior customer service experience. Keyboarding skills of 65 wpm Notary Public eligible ** APPLICATION INSTRUCTIONS: Apply Online: https://www.governmentjobs.com/careers/dunncounty/jobs/5126121/administrative-assistant?page@type=jobOpportunitiesJobs

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