Administrative Assistant

Robert Half • Chula Vista, CA • 19h ago

Description We are looking for a detail-oriented Administrative Assistant to support a nonprofit organization in Chula Vista, California. This is a Contract position requiring 20 hours per week, with flexible scheduling from Monday to Friday. The role is for a three-month duration, with potential for ongoing employment.

Responsibilities:

Coordinate administrative tasks to ensure smooth operations of the program.

Manage virtual assistance processes, including sending electronic signatures for compliance purposes.

Prepare and organize paperwork required for program activities and state regulations.

Provide clerical support such as data entry and maintaining accurate records.

Assist with day-of programming activities and ensure all necessary materials are ready.

Respond to inbound calls and address inquiries professionally.

Support reception duties, including welcoming visitors and managing appointments.

Collaborate with team members to address short-term staffing needs.

Ensure timely collection and submission of program-related documents.

Maintain confidentiality and uphold organizational standards in all administrative processes. Requirements - Proven experience in administrative roles, preferably within a nonprofit environment.

Strong proficiency in data entry and maintaining digital and physical records.

Excellent communication skills for handling inbound calls and assisting visitors.

Familiarity with sending electronic signatures and managing virtual assistance tasks.

Ability to multitask and prioritize responsibilities effectively.

Detail-oriented with a commitment to accuracy and compliance.

Proficient in basic office software and administrative tools.

Flexible and adaptable to changing priorities within a short-staffed environment. TalentMatch®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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