Back to Jobs search

ADMINISTRATIVE ASSISTANT

Idaho Division of Human Resources • Boise, ID • 1d ago

Posting Begin Date: 2025/10/30

Posting End Date: 2025/11/07

Category: Administration

Work Type: Full Time

Location: Boise, ID, United States

Minimum Salary: 20.00

Maximum Salary: 23.00

Pay Rate Type: Hourly

Description

State of Idaho Opportunity

Applications will be accepted through 4:59 PM MST on the posting end date.

Administrative Assistant

The State of Idaho Controller's Office is an equal opportunity employer. This position is exempt from state classified service, and the rules of the Division of Human Resources and the Idaho Personnel Commission. This is an at-will position.

KEY RESPONSIBILITIES

The Administrative Assistant will work within the Administration Division, reporting directly to the Deputy Controller of Administration. This person is responsible for performing a wide variety of complex clerical support functions including office administration and public relations assignments; applying detailed 218 Social Security program knowledge in developing and/or maintaining program records systems and/or in collecting information and preparing reports. Additional responsibilities include front-line customer service in person, and/or by telephone; general administrative and financial office support functions; and performing additional duties as assigned.

Job Functions

Assists HR Officer with scheduling interviews, performing reference checks, and onboarding/offboarding employee tasks, along with processing biweekly payroll.

Assists the 218 Social Security Manager with presentations, entity votes, and will act as the primary backup to the manager.

May assist with board meetings by attending, preparing and posting meeting notices, agendas, and minutes from meetings.

Manages service incidents and requests, directing them to the right team for resolution.

Performs basic office support functions such as: Data entry, filing, mail distribution, supply ordering, keeping printers stocked with paper, and record keeping, managing phone calls, and front desk coverage.

Submits facility maintenance tickets and monitoring.

Any additional duties as assigned by the State Controller or his/her designee.

Additional Functions

Contributes to the positive performance of the Division of Administration and the office.

Timely and consistent attendance is an important function of this position as it is essential for the day-to-day operations of the front office.

This position is a full-time in office position and maintains the hours of 8 a.m. to 5 p.m. Monday through Friday. No remote schedule is available.

Minimum Qualifications

Must have a strong sense of customer service and professionalism, even in a sometimes-stressful environment. Have experience with understanding phone and email etiquette.

Ability and willingness to work as a team member.

Must be able to meet deadlines while being interrupted and to adapt to constantly changing situations.

Should possess good organizational, problem solving and prioritizing skills.

Must be able to complete assigned tasks individually, as well as work cooperatively as a team to complete projects.

Should be consistent, thorough and accurate in the performance of job duties.

Understand and follow best practices to protect sensitive and confidential information.

Must maintain a consistent and reliable attendance throughout the regularly scheduled workweek.

Benefits:

The State of Idaho offers a robust total compensation package, including medical, vision, and dental insurance; PERSI retirement benefits; paid sick, vacation, and parental leave; and 11 paid holidays per year. For additional information related to benefits and/or State programs, please visit https://dhr.idaho.gov/StateEmployees/Benefits.html.*

EEO/ADA/Veteran:

The State of Idaho is committed to providing equal employment opportunities and prohibit discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities and prohibit discrimination against all individuals based on their race, color, religion, political affiliation or belief, sex, national origin, genetics, or any other status protected under applicable federal, state, or local laws.

The State of Idaho is committed to access and reasonable accommodations for individuals with disabilities, auxiliary aids and services are available upon request. If you require an accommodation at any step in our recruitment process, you are encouraged to contact (208) 334-2263 (TTY/TTD: 711), or email[email protected].

Preference may be given to veterans who qualify under state and federal laws and regulations.

Similar Jobs

CPC Processor Customer Support - Provider

Datavant • Boise, ID • 8h ago

Management & Administrative

Datavant is a data platform company and the world's leader in health data exchange. Our vision is that every healthcare decision is powered by the right data, at the right time, in the right format. Our platform is power...

8h ago

Go to Apply

Information Technology Specialist (Customer Support)

U.S. Military Entrance Processing Command • Boise, ID • 10h ago

Management & Administrative

Summary This is a Direct Hire Authority (DHA) solicitation utilizing the DHA for Certain Personnel of the DoD Workforce to recruit and appoint qualified candidates to positions in the competitive service About the Positi...

10h ago

Go to Apply

Salesforce Configure, Price, Quote (CPQ) Senior Consultant

Deloitte • Boise, ID • 16h ago

Management & Administrative

Configure, Price, Quote (CPQ) Senior Consultant - Salesforce Our Deloitte Customer team empowers organizations to build deeper relationships with customers through innovative strategies, advanced analytics, Generative AI...

16h ago

Go to Apply

Oracle Configure, Price, Quote (CPQ) Senior Consultant

Deloitte • Boise, ID • 16h ago

Management & Administrative

Configure, Price, Quote (CPQ) Senior Consultant - Oracle Our Deloitte Customer team empowers organizations to build deeper relationships with customers through innovative strategies, advanced analytics, Generative AI, tr...

16h ago

Go to Apply

Data Scientist Manager, Central Product Platform

Meta • Boise, ID • 16h ago

Management & Administrative

Summary: As a Data Science Manager at Meta, you will play a key role in shaping the future of experiences for billions of people and hundreds of millions of businesses worldwide. You will apply your leadership, project m...

16h ago

Go to Apply

Consumer Services Specialist

UMB Bank • Boise, ID • 20h ago

Management & Administrative

The Consumer Services Specialist is responsible for delivering the Unparalleled Customer Experience and build relationships with UMB customers through the handling of inbound service center calls. How you will spend your...

20h ago

Go to Apply

Communications and Marketing Manager

Idaho Division of Human Resources • Boise, ID • 23h ago

Management & Administrative

Communications and Marketing Manager Posting Begin Date: 2025/10/30 Posting End Date: 2025/11/07 Category: Communications Sub Category: Administration Work Type: Full Time Location: Boise, ID, United States Minimum Salar...

23h ago

Go to Apply

Agency Management Representative

Humana • Boise, ID • 1d ago

Management & Administrative

Become a part of our caring community and help us put health first The Agency Management Representative 3 analyzes transactions posted to the general ledger, 1099 reporting, and cash reporting from the agency management...

1d ago

Go to Apply

Product Marketing Manager

Nutanix • Boise, ID • 2d ago

Management & Administrative

Hungry, Humble, Honest, with Heart. The Opportunity Are you a strategic thinker with extensive product marketing experience in cloud technology - private, hybrid, or public cloud? Are, you eager to drive go-to-market act...

2d ago

Go to Apply

customer service representative

U-Haul • Meridian, ID • 2d ago

Management & Administrative

Location: 1030 W Franklin Rd, Meridian, Idaho 83642 United States of America Are you a people person? Do you love helping others? U-Haul is in search of friendly, motivated people for the position of Customer Service Rep...

2d ago

Go to Apply

Subscribe to get new jobs sent directly to you
(no charge, cancel anytime)

This site is protected by reCAPTCHA and the Google Privacy Policy and Terms of Service apply.