Operations Coordinator

Cushman & Wakefield • Santa Clara, CA • 21h ago

Job Title

Job Description Summary

The Operations Coordinator is responsible for assisting the Director of Operations with managing the office facilities, accounts payable, accounts receivable, providing overall operations and front desk administrative support.

Job Description

Vendor Management /Administration

Purchase office supplies and office equipment (i.e., furniture, IT equipment, snack services, plants, etc.) by ordering through Workday, procurement, or outside vendor

Enter all new local vendors into Workday and update data as needed

Process invoices for office

Act as liaison for property/building management and coordinate maintenance needs (i.e., light bulbs, heating/cooling, carpet cleaning, etc.)

Manage list of key vendor contacts, building management, security, engineering, etc.

Answer and screen all incoming calls and relay messages

Communicate general company information through a weekly newsletter and Microsoft Team.

Assist leadership with managing expenses and handling various additional tasks.

Greet / Direct All Visitors

Organize and coordinate events for clients and employees

Manage front desk by providing building access (when required) and notifying the employees that client, vendor or job candidate has arrived

Create and assign access badges for all new hires

Other Duties to Include:

-Maintain reception area, meeting rooms, pantry, lounge and other common areas keeping them clean and tidy

-Sort and distribute mail and packages when mailroom coordinator is out of the office

-Act as the point of contact for all front of house technical accessories- assisting with self-service schedulers, media devices, video conferencing, etc.

BACKGROUND AND EXPERIENCE

High school diploma or GED

Bachelors degree preferred

3+ years of experience in a professional office setting

Front desk and/or administrative assistant experience a plus

Must be technology savvy, advanced Microsoft Office Suite skills a plus

Ability to take initiative and work independently with in a sales environment

Strong communication skills and ability to tailor delivery to multiple levels

Ability to plan, organize, streamline and manage processes

Ability to work effectively in a team environment and across all organizational levels, where flexibility, collaboration, and adaptability are important

Strong sense of ownership, relentless curiosity, and self-driven approach to problem solving

Notary license, or ability to obtain

Cushman & Wakefield also provides eligible employees with an opportunity to enroll in a variety of benefit programs, generally including health, vision, and dental insurance, flexible spending accounts, health savings accounts, retirement savings plans, life, and disability insurance programs, and paid and unpaid time away from work. In addition to a comprehensive benefits package, Cushman and Wakefield provide eligible employees with competitive pay, which may vary depending on eligibility factors such as geographic location, date of hire, total hours worked, job @type, business line, and applicability of collective bargaining agreements.

The compensation that will be offered to the successful candidate will depend on factors such as whether the position is covered by a collective bargaining agreement, the geographic area in which the work will be performed, market pay rates in that area, and the candidate's experience and qualifications.

The company will not pay less than minimum wage for this role.

The compensation for the position is: $30.60 - $36.00

Cushman & Wakefield is an Equal Opportunity employer to all protected groups, including protected veterans and individuals with disabilities. Discrimination of any @type will not be tolerated.

In compliance with the Americans with Disabilities Act Amendments Act (ADAAA), if you have a disability and would like to request an accommodation in order to apply for a position at Cushman & Wakefield, please call the ADA line at 1-888-365-5406 or email HRServices@cushwake.com . Please refer to the job title and job location when you contact us.

INCO: "Cushman & Wakefield"

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