Office Manager

FCTV • Falmouth, MA • 1d ago

Falmouth Community Television (FCTV) is seeking a dedicated and
detail-oriented individual to join our team as an Office Manager. This
key role is responsible for overseeing various administrative functions,
including bookkeeping, membership management, office administration,
purchasing, and collaborating with auditors. The ideal candidate will
have at least three years of experience in bookkeeping, budgeting and
office management, excellent organizational and communication skills,
and proficiency in QuickBooks Online, Microsoft Office, Google Workspace
and database administration Duties Finances/Bookkeeping: Maintain
financial records, process transactions, and ensure compliance with
financial policies and procedures Maintain accounts, electronically
input all relevant information and facilitate timely payments into
QuickBooks Online and online banking platforms. Prepare and distribute
invoices Monitor and track revenue and expenses, ensuring alignment with
both the Operating and Capital Budgets. Manage accounts payable and
receivable. Reconcile bank statements and financial transactions
monthly. Prepare and complete bank weekly deposits. Ensure the accuracy
of payroll and HR data by updating and maintaining records, including
precise payroll calculations and adherence to federal and state tax
compliance and FCTV policies. Collect membership fees and handle other
sales receipts. Generate comprehensive financial reports including
balance sheets, income/expense statements, and additional reports as
required or requested. Deliver regular and timely financial updates to
both management and the Board of Directors within specified deadlines.
Maintain organized and systematic documentation of financial records.
File financial documents and ensure easy retrieval when necessary.
Collaborate with the CEO to develop yearly budgets and verify adherence
to FCTV?s budgetary allocations. Collaborate with the CEO and Accountant
throughout the auditing process, actively assisting and furnishing
necessary documentation to ensure a thorough examination of financial
records. Make adjustments as directed. Office Administration: Organize
and oversee all office procedures. Recommend and execute workflow
improvements to enhance operational efficiency. Maintain personnel
records, access center files, and databases. Manage all aspects of
office and facility administration. Assist with day-to-day operations
related to the office building, addressing issues promptly and
efficiently. Collaborate with external service providers for repairs and
upkeep. Oversee security and document retention protocols. Perform
secretarial, correspondence, acquisition, and receptionist duties.
Oversee the monitoring and upkeep of office computers and equipment.
Create and distribute reports to the Board of Directors. Assist with
fundraising and membership events. Create and update facility use forms.
Maintain the corporation calendar and submit required filings.
Purchasing: Procure office supplies and equipment. Research and
negotiate with vendors for cost-effective solutions. Track and manage
inventory. Membership Management: Maintain the membership database and
oversee membership renewals, updating related forms as required. Prepare
a comprehensive membership report for the Board of Directors. Coordinate
bulk mailings and mail merging efficiently. Prepare materials for Annual
Meetings and send notices in accordance with by-laws and policy. Provide
necessary support to members and the general public as needed. Database
Administration: Maintain and update the organization\'s database. Ensure
data accuracy and integrity. Generate reports and analyze data as
needed. Corporate Filings and Reports: Prepare and submit all necessary
corporate filings. Compile and generate board reports for review. Ensure
compliance with regulatory requirements. For full job description, see
employer website.

FCTV

Go to Apply

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