Admin Assistant 1

Robert Half • Philadelphia, PA • 5h ago

Description We are looking for a detail-oriented Administrative Assistant to join our team in Philadelphia, Pennsylvania. In this long-term contract role, you will play a key part in maintaining organizational efficiency by performing essential administrative tasks. Your contributions will help ensure smooth operations and accurate record management within our department.

Responsibilities:

Scan and upload physical documents to digital storage systems, ensuring proper organization and accessibility.

Perform data entry tasks with precision to maintain accurate and up-to-date records.

Organize and maintain departmental files, both physical and electronic, for easy retrieval.

Manage various documents such as correspondence, receipts, and forms, ensuring proper categorization and labeling.

Enforce confidentiality and security protocols for sensitive records and information.

Assist with tracking transactions, client records, and essential paperwork to ensure proper documentation.

Provide administrative support by preparing correspondence, agendas, and other required documents.

Answer incoming calls and handle public inquiries professionally and efficiently.

Collaborate with team members to meet deadlines and uphold operational standards.

Undertake additional administrative duties as assigned to support departmental needs. Requirements

High School Diploma or equivalent, with three years of administrative support experience; post-secondary education preferred.

Strong knowledge of office administration principles and practices.

Proficiency in standard office equipment and computer software, including Adobe Acrobat, Epic Software, and IBM AS/400.

Familiarity with records management principles and general business correspondence.

Excellent verbal and written communication skills, with attention to detail.

Ability to prioritize tasks effectively and meet deadlines in a fast-paced environment.

Skilled in handling inbound calls and responding to inquiries

Demonstrated ability to maintain confidentiality and build positive working relationships.

TalentMatch®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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