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Administrative Coordinator - Biochemistry and Molecular Biology Administration/Clerical

UTMB Health • Galveston, TX • 18h ago

Galveston, Texas, United States

New

Clerical & Administrative Support

UTMB Health

Requisition # 2504613

Minimum Qualifications:

Bachelor's degree or equivalent in related field; 2 years related experience.

Job Summary:

To provide professional guidance, supervision, and coordination in the administrative duties of a department.

Job Duties:

Plans, organizes, and coordinates administrative duties.

Utilizes AI tools to efficiently complete various office duties, enhancing productivity and workflow accuracy.

Processes Travel Authorizations and travel reimbursements for faculty.

Assists with Pro Card reconciliations

Assists with maintaining departmental website.

Submits and manages Non-PO payments and voucher requests in accordance with institutional policies

Coordinates shipments and generates shipping labels as needed.

Responds to emails and troubleshoots issues to ensure timely resolution.

Obtains and provides requested documentation for faculty, including Tax Exempt forms, direct bill memos, itineraries, and other travel-related materials.

Provides cross-coverage and administrative support to the department during staff absences.

Coordinates procurement of equipment and supplies and manages all phases of acquisition cycle.

Interprets rules, regulations, and policies and executes as applicable.

Conducts special projects and reports.

Adheres to internal controls established for department.

Performs related duties as required.

Salary Range:

Commensurate with experience.

Equal Employment Opportunity

UTMB Health strives to provide equal opportunity employment without regard to race, color, religion, age, national origin, sex, gender, sexual orientation, gender identity/expression, genetic information, disability, veteran status, or any other basis protected by institutional policy or by federal, state or local laws unless such distinction is required by law. As a Federal Contractor, UTMB Health takes affirmative action to hire and advance protected veterans and individuals with disabilities.

Compensation

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