Job Title
Administrative Coordinator II
Agency
Prairie View A&M University
Department
College of Business
Proposed Minimum Salary
Commensurate
Job Location
Prairie View, Texas
Job Type
Staff
Job Description
The Administrative Coordinator II, under general supervision, provides advanced administrative support to the Dean of the College of Business. This position coordinates office operations and activities, manages confidential and financial records, assists with planning and execution of college events and programs, and serves as a key liaison with university departments, faculty, staff, students, and external stakeholders. The position exercises discretion and independent judgment with respect to matters of significance and contributes to the efficient and effective operation of the Dean's Office.
The salary is determined in accordance with the University's compensation structure and will be commensurate with the candidates' education and experience, within the assigned salary range for this position.
Responsibilities:
Provides comprehensive administrative support to the Dean, including managing calendars, meetings, correspondence, and travel arrangements. Coordinates reimbursements and reconciles expense reports using the Emburse Expense System.
Plans and coordinates meetings, conferences, and special events for the College of Business, including scheduling dates and venues, preparing agendas, recording minutes, ordering meals, and following up on action items.
Oversees the daily operations of the Dean's Office, ensuring adherence to established university and college procedures. Serves as the primary office contact and liaison with internal and external stakeholders.
Manages and maintains both physical and digital records to ensure accessibility, accuracy, confidentiality, and compliance with university retention policies. Tracks and routes documents for review and approval by the Dean.
Assists in the preparation and monitoring of budgets, including processing budget transfers in Canopy, tracking expenditures, reconciling accounts, and maintaining financial documentation.
Coordinates purchasing and payroll activities, including creating requisitions in AggieBuy, processing transactions in Workday, and ensuring compliance with procurement and financial policies.
Supervises and trains student employees, assigning tasks, reviewing work for accuracy, and evaluating performance. Provides functional guidance to other administrative support staff as needed.
Serves as a liaison between the College of Business and other university administrative units such as the Office of the Provost, Human Resources, Procurement, and Contracts, facilitating effective communication and issue resolution.
Assists with building coordination by preparing work orders for maintenance and supporting classroom and conference room scheduling.
Supports special college programs and initiatives (e.g., Summer Banking Academy, CPA Bootcamp) by coordinating logistics such as housing, meals, travel, and participant materials.
Develops and maintains SharePoint resources, coordinates survey development and distribution, and assists with event-related marketing using tools such as Canva and Microsoft Office applications. Performs data management and reporting tasks to support college planning and operations.
Performs other duties as assigned.
Required Education and Experience:
Bachelor's degree or equivalent combination of education and experience.
Three years of related administrative experience.
Required Knowledge, Skills, and Abilities:
Knowledge of word processing, spreadsheet, database, and presentation applications.
Knowledge of administrative procedures, budgeting, purchasing, and personnel processes.
Skill in using tools such as SharePoint, Canva, survey software, and data management applications.
Ability to plan, organize, and coordinate complex administrative functions and events.
Ability to manage multiple priorities, exercise discretion and sound judgment, and maintain confidentiality.
Strong interpersonal, written, and verbal communication skills.
Ability to supervise and train student workers and provide functional direction to support staff.
Ability to work cooperatively and collaboratively with others in a fast-paced academic environment.
Preferred Qualifications:
Experience in higher education administration.
Familiarity with university systems such as Workday, Canopy, AggieBuy, and Emburse.
Experience with data tracking, reporting, and document management tools.
Job Posting Close Date:
11/13/2025
Required Attachments:
Please attach all required documents listed below?in the attachment box labeled as either "Resume/CV or Resume/Cover Letter" on the application. Multiple attachments may be included in the "Resume/CV" or Resume/Cover Letter" attachment box. ?Any additional attachments provided outside of the required documents listed below are considered optional.
Resume or Curriculum Vitae
Cover Letter
Application Submission Guidelines:
All applicants are required to apply via our Career Site on or before the closing date indicated on the job posting. Applicant inquiries received via email and websites such as Indeed, HigherEdJobs , etc. will not be considered unless the individual has applied to the available position via the?PVAMU?Career site.
The required documents listed in the above "Required Attachments" section must be attached to the application prior to the job closing date indicated to ensure full consideration for the application submitted . Please contact the Office of Human Resource on or before the closing date indicated above at 936-261-1730 or jobs@pvamu.edu should you need assistance with the online application process.
Background Check Requirements:
All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution's verification of credentials and/or other information required by the institution's procedures, including the completion of the criminal history check.
Equal Opportunity/Veterans/Disability Employer.
For more than 140 years, Prairie View A&M University (PVAMU) has been igniting passion in its students. With an established reputation for producing engineers, nurses, and educators, PVAMU offers baccalaureate degrees, master's degrees, and doctoral degree programs through nine colleges and schools. The University has an enrollment of more than 8,500 students. Designated an institution of "the first class" in the Texas Constitution, PVAMU is the second-oldest public institution of higher education in the state and a member of The Texas A&M University System.? The University is dedicated to fulfilling its land-grant mission of achieving excellence in teaching, research, and service. PVAMU is conveniently located near the rapidly growing residential and commercial area known as the Northwest Houston Corridor. The developing Northwest Houston Corridor offers newly developed suburban communities, a variety of shopping and dining near the Houston Premium Outlets and is a short, 35-minute commute into downtown Houston.
For more information, visit www.pvamu.edu .
Your career opportunities with a "University of the First Class" begins here!
Prairie View A&M University is an Equal Opportunity/ Veterans/ Disability Employer.
If you need assistance in applying for this job, please contact (936) 261-1730.
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