Position Details
Position Information
Department College of Science Admin (SCI)
Position Title Academic Wage Appt - Salaried
Job Title Academic Wage-Salaried: Administrative Assistant to the Executive Associate Dean and Associate Dean of Academic and Student Affairs
Appointment Type Academic Wage
Job Location Corvallis
Benefits Eligible Dependent: Hours Worked/Duration
Remote or Hybrid option?
Job Summary
The College of Science is seeking a salaried Academic Wage: Administrative Assistant to the Executive Associate Dean and Associate Dean of Academic and Student Affairs. This is a full-time (1.00 FTE ), 12-month, fixed-term position.
This position is being filled on a temporary basis to cover while an employee is on protected leave. The position is anticipated to end on December 15, 2025, or upon return of the on leave employee. This position does not carry an expectation of continued appointment to the position or continued employment at Oregon State University.
The Administrative Assistant to the Executive Associate Dean and Associate Dean of Academic and Student Affairs is an integral part of the College of Science Dean's Office and Science Success Center. This position reports directly to the Executive Assistant to the Dean and provides confidential administrative support to the Executive Associate Dean and Associate Dean of Academic and Student Affairs.
The majority of the administrative assistant's activity is performed independently on campus in an office environment. The administrative assistant is responsible for understanding the University and College's mission and goals, and the policies, rules and procedures as they apply to the position. Sound judgment, anticipatory skills, confidentiality, excellent organizational and communications skills, professional writing and editing skills, and the ability to be agile to change are imperative skills and qualifications for being successful in this position.
The College of Science provides a core instructional role at Oregon State University ( OSU ), supporting the ideals of learning, discovery, and engagement that are the foundation of a land-grant university. The College of Science has seven departments across the mathematical, physical and biological sciences: Biochemistry and Biophysics, Chemistry, Integrative Biology, Mathematics, Microbiology, Physics and Statistics. The College supports more than 3,600 undergraduate students and 500 graduate students (including dual majors) within nine undergraduate, eight M.S. and seven Ph.D. degree programs. The College's Strategic Plan 2022-2027 (https://science.oregonstate.edu/strategic-plan-2022) aligns with the University's strategic plan (https://leadership.oregonstate.edu/strategic-plan), supporting our mission to develop the next generation of leaders, mentors, educators, and culture shapers to advance scientific discovery and science literacy for addressing local, regional, and global challenges to provide solutions that improve the human condition. To support society's scientific challenges, we are invested in discovery driven science and applied and transdisciplinary research. Our diverse research portfolio includes federally funded research centers and core facilities, and scientific expertise in signature areas of: BioHealth and biomedical sciences, Genomics and bioinformatics, Sustainable materials research, Climate, marine and coastal sciences, Quantitative, computational and data sciences, and Science education research.
The College of Science is deeply committed to upholding the values of anti-racism, diversity, justice and equity - cornerstones of institutional and scientific excellence. Through our rich collection of people, ideas and perspectives, we engage in a healthy, constructive dialogue to learn, inform our research, and make discoveries. We work to ensure all have equitable access to succeed in science, work to dismantle systems of oppression, embed equity in everything we do and create a climate of trust, understanding and inclusion, seehttps://science.oregonstate.edu/diversity-plan.
OSU is an international public university with the most research funding of any of the public universities in Oregon. We draw people from all 50 states and more than 100 countries. We are 1 of 3 land, sea, space and sun grant universities in the U.S. We have 3 campuses, 11 colleges, 12 experiment stations, extension programs in all 36 counties, and nearly 200 degree programs. For the ninth consecutive year, OSU has been recognized for the excellent quality of its online degree programs with a top 10 national ranking from U. S. News & World Reports.
OSU has an institution-wide commitment to diversity, inclusive excellence and community (https://diversity.oregonstate.edu/strategic-plan). We actively engage in recruiting and retaining a diverse workforce and student body that includes members of historically underrepresented communities. We strive to build and sustain a welcoming and supportive campus environment. OSU provides leadership opportunities for people interested in promoting and enhancing diversity, nurturing creativity and building community. All employees are responsible for helping to maintain and enhance OSU's collaborative and inclusive community that strives for equity and equal opportunity. All faculty are also expected to be collegial members of their units, and to perform appropriate service that contributes to the effectiveness of their departments, colleges, and the University, and of their professions.
Why OSU?
Working for Oregon State University is so much more than a job!
Oregon State University is a dynamic community of dreamers, doers, problem-solvers and change-makers. We don't wait for challenges to present themselves - we seek them out and take them on. We welcome students, faculty and staff from every background and perspective into a community where everyone feels seen and heard. We have deep-rooted mindfulness for the natural world and all who depend on it, and together, we apply knowledge, tools and skills to build a better future for all.
FACTS :
-Top 1.4% university in the world
-More research funding than all public universities in Oregon combined
-1 of 3 land, sea, space and sun grant universities in the U.S.
-2 campuses, 11 colleges, 12 experiment stations, and Extension programs in all 36 counties
-7cultural resource centers (https://hr.oregonstate.edu/work-life/diversity-and-cultural-resources) that offer education, celebration and belonging for everyone
-100+ undergraduate degree programs, 80+ graduate degrees plus hundreds of minor options and certificates
-35k+ students including more than 2.3k international students and 10k students of color
-217k+ alumni worldwide
-For more interesting facts about OSU visit:https://oregonstate.edu/about
Locations:
Oregon State has a statewide presence with campuses in Corvallis and Bend, the OSU Portland Center and the Hatfield Marine Science Center on the Pacific Coast in Newport.
Oregon State's beautiful, historic and state-of-the-art main campus is located in one of America's best college towns. Corvallis is located close to the Pacific Ocean, the Cascade mountains and Oregon wine country. Nestled in the heart of the Willamette Valley, this beautiful city offers miles of mountain biking and hiking trails, a river perfect for boating or kayaking and an eclectic downtown featuring local cuisine, popular events and performances.
Total Rewards Package:
Oregon State University offers acomprehensive benefits package (https://hr.oregonstate.edu/benefits/prospective-employee) with benefits eligible positions that is designed to meet the needs of employees and their families including:
-Medical, Dental, Vision and Basic Life. OSU pays 95% of premiums for you and your eligible dependents.
-Free confidential mental health and emotional support services, and counseling resources.
-Retirement savings paid by the university.
-A generous paid leave package, including holidays, vacation and sick leave.
-Tuition reduction benefits for you or your qualifying dependents at OSU or the additional six Oregon Public Universities.
-Robust Work Life programs including Dual Career assistance resources, flexible work arrangements, a Family Resource Center, Affinity Groups and an Employee Assistance Program.
-Optional lifestyle benefits such as pet, accident, and critical illness insurance, giving you peace of mind and the support you need to thrive in all aspects of your life.
Future and current OSU employees can use theBenefits Calculator (https://hr.oregonstate.edu/benefits/new-employees/benefits-calculator) to learn more about the full value of the benefits provided at OSU .
Key Responsibilities
75 % Administrative Support for the Executive Associate Dean and Associate Dean of Academic and Student Affairs.
Provide confidential administrative support.
Alert Executive Associate Dean and Associate Dean of Academic and Student Affairs to urgent needs or issues.
Plan, prioritize, and manage simultaneous tasks, often with tight deadlines, and shifting priorities.
Manage ongoing projects and requests from the Executive Associate Dean and Associate Dean of Academic and Student Affairs, and effectively communicate your progress.
Communicate, coordinate, and collaborate with the administration team, other OSU personnel, colleagues and stakeholders outside OSU , the public, etc. in a timely manner.
Independently compose, maintain, and process correspondence and surveys in the form of letters, reports, memorandums, presentations, etc. This work will at times be confidential and often entail collecting information from numerous sources and providing the information in an organized manner. This work must be of professional quality with attention to detail e.g., grammar, spelling, formatting and OSU style guidelines.
Maintain calendars and schedules. Make independent decisions regarding scheduling appointments and meetings utilizing calendar and scheduling software, e.g., Outlook, Zoom, MS Teams.
Make travel arrangements and process reimbursements.
Use and reconcile Travel and Expense Cards.
Attend meetings and take minutes.
Provide administrative assistance and support for searches.
Manage events for the unit or provide support to our events manager when needed (e.g., scheduling location, catering, etc.).
Manage record retention.
Other duties as assigned.
25% General Unit Duties:
Assist Executive Assistant (EA) to the Dean with special projects as needed.
Provide support to the Dean during EA's absence, e.g., scheduling meetings.
Other duties as assigned
What You Will Need
Bachelor's degree and at least three years of experience providing advanced administrative office support for a leader, unit, or business,orat least 6 years of equivalent professional experience with similar duties supporting a senior-level executive.
Strong and timely oral, written, and interpersonal communications skills with both internal and external constituencies in a professional setting.
Experience providing professional quality documents and presentation material exhibiting attention to detail e.g., correct grammar, spelling, formatting and applicable style guidelines.
Professional experience managing complex scheduling needs with high level of attention to detail and accuracy.
Professional experience planning, prioritizing, and managing simultaneous tasks, often with tight deadlines, and shifting priorities.
Ability to exercise sound judgement around confidentiality.
Professional experience with Microsoft Office suite of products (Word, Excel, PowerPoint, Outlook, Zoom, MS Teams), and Adobe Professional software as well as electronic document management and processing systems.
Professional experience requiring the exercise of independent judgment
A demonstrated commitment to equity and inclusion including a commitment to educational equity
This position is designated as a critical or security-sensitive position; therefore, the incumbent must successfully complete a criminal history check and be determined to be position qualified as per University Standard: 05-010 et seq. Incumbents are required to self-report convictions and those in youth programs may have additional criminal history checks every 24 months.
What We Would Like You to Have
Ability to lead or manage group collaborative projects or similar.
Ability to independently learn new skills or seek professional development opportunities to increase knowledge and effectiveness.
Strategic or creative skills to independently provide effective solutions for gaps and inefficiencies.
Working Conditions / Work Schedule
Typical business hours are Monday - Friday, 8-5a. Occasional evening or weekend work may be required to assist with College of Science events. Most of the work is performed on campus in an office environment.
Pay Method Salary
Pay Period 1st through the last day of the month
Pay Date Last working day of the month
Recommended Full-Time Salary Range $57,472 - $70,200
Link to Position Description
https://jobs.oregonstate.edu/position_descriptions/173725
Posting Detail Information
Posting Number P09534UF
Number of Vacancies 1
Anticipated Appointment Begin Date 11/17/2025
Anticipated Appointment End Date 12/15/2025
Posting Date 10/29/2025
Full Consideration Date 11/05/2025
Closing Date 11/12/2025
Indicate how you intend to recruit for this search Competitive / External - open to ALL qualified applicants
Special Instructions to Applicants
To ensure full consideration, applications must be received by November 5, 2025. Applications will continue to be accepted after the full consideration date, until a sufficient applicant pool has been achieved or the position is filled. The closing date is subject to change without notice to applicants.
When applying you will be required to attach the following electronic documents:
1) A Resume/CV; and
2) A Cover letter indicating how your qualifications and experience have prepared you for this position, specifically addressing the following:
Your interest in the position
How your qualifications and experience have prepared you for this position by addressing how you meet minimum and preferred qualifications as outlined in the job posting at Oregon State University Jobs.
You will also be required to submit the names of at least three professional references, their e-mail addresses and telephone numbers as part of the application process.
Starting salary within the salary range will be commensurate with skills, education, and experience.
For additional information please contact:
Kim McQueen
kim.mcqueen@oregonstate.edu
541-737-3886
We are an Equal Opportunity Employer, including disability, protected veteran, and other protected status.
OSU will conduct a review of the National Sex Offender Public website prior to hire.
OSU is a fair chance employer committed to inclusive hiring. We encourage applications from candidates who bring a wide range of lived experience including involvement with the justice system. This job has "critical or security-sensitive" responsibilities. If you are selected as a finalist, your initial job offer will be contingent upon the results of a job-related pre-employment check (such as a background check, motor vehicle history check, sexual misconduct reference check, etc.). Background check results do not automatically disqualify a candidate. Take a look at ourBackground Checks (https://hr.oregonstate.edu/careers/background-checks) website including thefor candidates (https://hr.oregonstate.edu/careers/candidates) section for more details. If you have questions or concerns about the pre-employment check, please contact OSU's Employee and Labor Relations team atemployee.relations@oregonstate.edu.
Supplemental Questions
Read More at: https://jobs.oregonstate.edu/postings/174228
OSU commits to inclusive excellence by advancing equity and diversity in all that we do. We are an Affirmative Action/Equal Opportunity employer, and particularly encourage applications from members of historically underrepresented racial/ethnic groups, women, individuals with disabilities, veterans, LGBTQ community members, and others who demonstrate the ability to help us achieve our vision of a diverse and inclusive community.
