Administrative Assistant II - Distribution Services
Requisition Number: 68283
Location: Boulder Colorado
Employment Type: Classified Staff
Schedule: Full Time
Posting Close Date: 06-Nov-2025
Date Posted:
Job Summary
The Distribution Services team at the University of Colorado Boulder is searching for an Administrative Assistant II! This position provides administrative support to the CU Boulder Surplus storefront. This position also assists departments and the public who visit the CU Boulder Surplus to purchase items, and provides administrative backup at the main Distribution Center office.
CU is an Equal Opportunity Employer and complies with all applicable federal, state, and local laws governing nondiscrimination in employment. We are committed to creating a workplace where all individuals are treated with respect and dignity, and we encourage individuals from all backgrounds to apply, including protected veterans and individuals with disabilities.
Who We Are
The Distribution Services team at the University of Colorado Boulder is searching for an Administrative Assistant II! This position provides administrative support to the CU Boulder Surplus storefront. This position also assists departments and the public who visit the CU Boulder Surplus to purchase items, and provides administrative backup at the main Distribution Center office.
What Your Key Responsibilities Will Be
Customer Service
Hold primary responsibility for the CU Boulder Surplus Store front desk register coverage.
Answer and route Surplus Store phone calls, posting Store closure notices (front door, website and social media accounts), maintaining a professional uncluttered look of Surplus Store front desk register space, and holds primary responsibility for Surplus Store opening and closing procedures.
Administer the CU Boulder Surplus change fund by ensuring transaction paperwork is secure and not visible to the public, reconcile fund balance daily, ensuring all cash is discretely locked in the safe each night and removed from the safe every morning in preparation for daily deposits and sales transactions. Monitor employees on the register by performing till balance checks.
Train new employees and students on point-of-sale transactions.
Responsible for safekeeping and maintaining the whereabouts of the Surplus Store handheld credit card machine. Maintain log documenting location of the credit card machine.
Prepare deposit paperwork for direct sales to facilitate daily deposit of transactions, and additional deposits as needed to ensure payments for sales in each month are deposited during that month.
Perform regular inspection of credit card equipment to maintain PCI compliance.
Provide positive, timely, and courteous customer service.
Assist with hiring, onboarding, and scheduling student workers.
Organize full-time, student, and temporary employee schedules to ensure consistent front desk coverage.
Work with the Office and Program Manager to maintain the Surplus website and social media accounts, and to coordinate advertising and marketing initiatives.
Provide Surplus Store IT support by downloading and installing appropriate drivers and software to enable testing of a variety of computer and related equipment (i.e printers, scanners, etc.).
Assist Electronics Specialists in training and directing student staff or temporary workers to process electronics.
Maintain required electronics audit trail by following departmental procedures and completing required paperwork.
Demonstrate surplus property items to university/agency customers, providing available product information as requested.
Record and provide the necessary documentation for computer/electronic equipment sales.
Office Administration
Back up the Office and Program Manager by providing aid and basic training to customers using Recoup and handle administrative updates to the system as needed.
Assist in preparing and forwarding reporting, data analytics, research, and other projects as requested.
Continuously evaluate and collaborate on Surplus Store best processes and practices, communicating ideas for process improvement, and writing procedures as necessary.
Monitor and process the FM Surplus email.
Backup to the Office and Program Manager for the input of online sales transactions into ReCoup, processing the disposal queue in ReCoup, and reconciling and resolving issues in conjunction with fiscal year end.
Contribute to safety culture by alerting Supervisor of any safety concerns.
Collaborate with Store Supervisor to ensure database inventory information is accurate and items in storefront are priced and tagged appropriately.
Maintain a general awareness of all Distribution Center business and assist in package tracking in SC Logic.
Back up Office and Program Manager in answering the main DC phone line and front door to assist visitors, monitoring the FMDC email account, and completing monthly Property Surplus JE requests.
Other Duties
Attend and support DC events, meetings, and attend training and professional development activities.
Update Individual Development Plan goals in preparation for performance planning.
Other administrative duties or projects may be assigned as needed.
What You Should Know
The anticipated work schedule for this in-person position is Monday through Friday, 7:30 AM - 4:00 PM.
What We Can Offer
The annual salary range for this role is $39,852 - $44,052.
If you have prior state-classified experience in the same class series as this position, your pay may be set at a higher amount per the state Step Pay Program (https://dhr.colorado.gov/state-hr-professionals/compensation/step-pay-program-for-state-of-colorado-employees) implemented on July 1, 2024.
Benefits
At the University of Colorado Boulder (https://www.colorado.edu/) , we are committed to supporting the holistic health and well-being of our employees. Our comprehensive benefits package (https://www.colorado.edu/jobs/benefits) includes medical, dental, and retirement plans; generous paid time off; tuition assistance for you and your dependents; and an ECO Pass for local transit. As one of Boulder County's largest employers, CU Boulder offers an inspiring academic community and access to world-class outdoor recreation. Explore additional perks and programs through the CU Advantage (https://advantage.cu.edu/campus/cu-boulder) program.
Be Statements
Be challenged. Be informed. Be Boulder.
What We Require
Must be a current Colorado resident to apply.
Two years of relevant work experience. Appropriate education will substitute for the required experience on a year-for-year basis.
What You Will Need
Professional level of oral/written communication, organizational and problem-solving skills.
Ability to handle confidential and sensitive information with discretion and care.
Initiative to recognize issues or potential for improvement.
Assume personal responsibility and accountability for self and job duties.
Ability to effectively learn software and new tasks.
Excellent time management skills, including the ability to juggle multiple competing priorities with strength in identifying time critical items and prioritizing accordingly.
Ability to work independently and collaboratively as a member of cross-functional teams.
Highly developed PC skills, including a demonstrated proficiency with Zoom, MS Teams, and Microsoft Office suite to include calendaring, Word, and Excel.
Strong customer service, decision making, and attention to detail.
Special Instructions
To apply, please submit the following materials:
A current resume that includes date ranges for each position held and whether the position was full-time or part-time.
Optional : A cover letter that specifically tells us how your background and experience align with the requirements, qualifications, and responsibilities of the position.
DD-214 for veteran applicants.
Qualified veterans are eligible for veteran's preference points within the State classified system. If you are a veteran and would like to have your DD214 evaluated to determine your eligibility for preference points, please attach a copy of your DD214 to this posting. If you do not wish to upload a DD214, please email a copy to recruiting@colorado.edu and reference the job to which you are applying.
Optional : If using the educational substitution for experience: proof of degree or transcripts.
We may request references at a later time.
Please apply by November 6 , 2025 for consideration.
Note: Application materials will not be accepted via email. For consideration, applications must be submitted through CU Boulder Jobs (http://jobs.colorado.edu/) .
Select here for additional information regarding Classified Staff positions: www.cu.edu/cu-careers/special-instructions-classified-staff-applicants
In compliance with the Colorado Job Application Fairness Act, in any materials you submit, you may redact or remove age-identifying information such as age, date of birth, or dates of school attendance or graduation. You will not be penalized for redacting or removing this information.
To apply, visit https://jobs.colorado.edu/jobs/JobDetail/Administrative-Assistant-II-Distribution-Services/68283 (https://apptrkr.com/6684509)
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The University of Colorado does not discriminate on the basis of race, color, national origin, sex, age, pregnancy, disability, creed, religion, sexual orientation, gender identity, gender expression, veteran status, political affiliation, or political philosophy. All qualified individuals are encouraged to apply.
