Legal Practice Assistant

Insight Global • Washington, DC • 7h ago

Job Description

King & Spalding is a leading global law firm with a commitment to excellence, innovation, and the seamless delivery of legal services. We harness innovative technology and exceptional talent to meet the complex needs of our clients in a fast-paced and dynamic legal landscape.

King & Spalding is seeking an experienced professional to join our team as a Legal Practice Assistant in our Washington, D.C. office. In this role you will provide high level administrative and legal support to attorneys, with a primary emphasis to the D.C. Office Managing Partner. You will play a pivotal role in managing complex schedules, coordinating essential administrative and legal functions, and playing a key role in exceptional client service.

Key Responsibilities:

Provide direct administrative and legal practice support to the D.C. Office Managing Partner and additional attorneys as assigned.

Open new clients and matters and prepare conflict of interest forms.

Perform administrative responsibilities and collaborate with other administrative departments (e.g. Office Services, Finance, Records).

Maintain and organize client and administrative filings for lawyers following established procedures.

Prepare files using a document management system and maintain appropriate records for storage.

Arrange and coordinate domestic and foreign travel including transportation, lodging, itineraries, and meeting materials.

Maintain lawyers' contacts within our contact management system with accurate information and notes.

Answer and screen calls, field inquiries, relay messages, and respond to client needs in a timely manner.

Create, format, edit, proofread, and manage Word documents, Excel spreadsheets, and PowerPoint presentations.

Draft routine correspondence and forms.

Assist lawyers with Marketing and Business Development functions including internet research, preparing materials for meetings and proposals, and coordinating lawyers' biographies.

Track, organize, and process expense reports, reimbursements, and check requests in a timely manner.

Maintain Continuing Legal Education (CLE) records and assist with tracking compliance.

Manage and coordinate lawyers' calendars, appointments, and meeting schedules.

Collaborate with Marketing and various office departments to schedule and organize meetings and events, including office-wide gatherings led by the Office Managing Partner.

Interface and establish ongoing positive business relationships with clients.

Maintain confidentiality of lawyer-client relationship.

Perform other related duties as required and assigned.

We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.

Skills and Requirements

Qualifications:

Bachelor's degree is preferred.

5-10 years of experience as a Legal Practice Assistant or Executive Assistant is preferred.

A minimum typing speed of 65 wpm is preferred.

Strong organizational, administrative, and technical skills with an ability to manage competing priorities in a fast-paced setting.

Excellent judgment, discretion, and timely decision-making skills.

Advanced proficiency in Microsoft Office; ability to format documents using Styles and proofread @typed materials for grammatical, typographical, and spelling errors.

Must be available to be in the office 4-5 days per week.

Must be available to work overtime as requested.

Must be able to lift 25 pounds

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