Operations Administrative Assistant

nVent • Oregon, WI • 6h ago

We're looking for people who put their innovation to work to advance our success - and their own. Join an organization that ensures a more secure world through connecting and protecting our customers with inventive electrical solutions.

Position Summary:

The Operations Administrative Assistant provides critical support to the manufacturing operations team by handling administrative tasks, coordinating communication, and ensuring smooth day-to-day operations. This role requires strong organizational skills, attention to detail, and the ability to thrive in a fast-paced industrial environment. The role also supports the Environmental, Health, and Safety (EHS) team by assisting with documentation, compliance tracking, and safety communications.

Key Responsibilities:

· Administrative Support:

· Prepare and maintain reports, spreadsheets, and documentation related to production, inventory, and scheduling.

· Assist with data entry and record-keeping in ERP or manufacturing systems.

· Manage calendars, schedule meetings, and coordinate travel arrangements for operations leadership.

· Communication & Coordination:

· Serve as a liaison between operations, HR, safety, and other departments.

· Communicate with vendors, suppliers, and external partners as needed.

· Support onboarding and training coordination for new operations staff.

· Document Management:

· Maintain organized filing systems for safety records, compliance documents, and operational procedures.

· Assist in preparing materials for audits and inspections.

· Operational Support:

· Track and order supplies for the plant and office.

· Monitor and report on KPIs and production metrics.

· Support continuous improvement initiatives and lean manufacturing efforts.

· EHS Support:

Assist the EHS team with maintaining safety documentation and compliance records.

Help coordinate safety meetings, training sessions, and incident reporting.

Support communication of safety policies and procedures across the plant.

Qualifications:

· High school diploma or equivalent; Associate's or Bachelor's degree preferred.

· 1+ years of administrative experience, preferably in a manufacturing or industrial setting.

· Proficiency in Microsoft Office Suite (Excel, Word, Outlook, PowerPoint).

· Experience with ERP systems (e.g., Epicor) is a plus.

· Strong written and verbal communication skills.

· Ability to multitask and prioritize in a dynamic environment.

Working Conditions:

· Office setting within a manufacturing plant.

· Occasional exposure to production floor environments.

· May require occasional lifting of office supplies or documents.

WE HAVE:

A dynamic global reach with diverse operations around the world that will stretch your abilities, provide plentiful career opportunities, and allow you to make an impact every day

nVent is a leading global provider of electrical connection and protection solutions. We believe our inventive electrical solutions enable safer systems and ensure a more secure world. We design, manufacture, market, install and service high performance products and solutions that connect and protect some of the world's most sensitive equipment, buildings and critical processes. We offer a comprehensive range of systems protection and electrical connections solutions across industry-leading brands that are recognized globally for quality, reliability and innovation.

Our principal office is in London and our management office in the United States is in Minneapolis. Our robust portfolio of leading electrical product brands dates back more than 100 years and includes nVent CADDY, ERICO, HOFFMAN, ILSCO, SCHROFF and TRACHTE. Learn more at www.nvent.com .

Commitment to strengthen communities where our employees live and work

We encourage and support the philanthropic activities of our employees worldwide

Through our nVent in Action matching program, we provide funds to nonprofit and educational organizations where our employees volunteer or donate money

Core values that shape our culture and drive us to deliver the best for our employees and our customers. We're known for being:

Innovative & adaptable

Dedicated to absolute integrity

Focused on the customer first

Respectful and team oriented

Optimistic and energizing

Accountable for performance

Benefits to support the lives of our employees

Benefit Overview

At nVent, we value our people and their health and well-being. We provide a broad benefits package with meaningful programs for eligible full-time employees that includes:

Medical, dental, and vision plans along with flexible spending accounts, short-term and long-term disability benefits, critical illness, accident insurance and life insurance.

A 401(k) retirement plan and an employee stock purchase plan - both include a company match.

Other supplemental benefits such as tuition reimbursement, caregiver, personal and parental leave, back-up care services, paid time off including volunteer time, a well-being program, and legal & identity theft protection.

At nVent, we connect and protect our customers with inventive electrical solutions. People are our most valuable asset. Inclusion and diversity means that we celebrate and encourage each other's authenticity because we understand that uniqueness sparks growth.

At nVent, we are committed to equal employment opportunity (EEO) to all persons regardless of age, color, national origin, citizenship status, physical or mental disability, race, religion, creed, gender, sex, sexual orientation, gender identity and/or expression, genetic information, marital status, status with regard to public assistance, veteran status, or any other characteristic protected by national, federal, state or local law.

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