Executive Assistant

Robert Half • Neptune, NJ • 9h ago

Description We are looking for a dedicated and detail-oriented Executive Assistant to join our non-profit organization in Neptune, New Jersey. This role is a Contract-to-permanent position, providing direct support to the President and Vice President of Finance and Administration while also acting as a liaison to the Board of Trustees. The ideal candidate will thrive in a dynamic environment where administrative excellence and organizational skills are key to supporting leadership and advancing the organization's mission.

Responsibilities:

Manage meeting logistics, including agenda preparation, presentation creation, note-taking, action item distribution, and arranging food, beverages, and videoconferencing as needed.

Oversee complex calendar management for the executive team, scheduling appointments, coordinating travel, and preparing briefing documents for meetings.

Serve as the Board Liaison, handling portal management, meeting coordination, documentation tracking, budget planning, logistics, and expense processing.

Organize and coordinate offsite events such as fundraising functions, staff training programs, and employee appreciation activities.

Arrange travel plans for conferences and leadership events, and reconcile monthly credit card and travel expenses for executives.

Collaborate with senior leadership to ensure smooth day-to-day office operations.

Provide administrative assistance for HR processes such as onboarding, offboarding, and recruitment.

Support organizational initiatives by coordinating monthly Town Hall presentations, maintaining digital file systems, conducting research, and managing projects as assigned.

Utilize various software tools including ADP, Cisco Webex, Concur, and CRM systems to enhance workflow efficiency. Requirements - Proven experience in executive administrative support, preferably within a non-profit or similar organization.

Proficiency in software tools such as ADP, Concur, Cisco Webex, CRM systems, and Microsoft PowerPoint.

Strong organizational skills with the ability to manage complex calendars and prioritize multiple tasks effectively.

Excellent written and verbal communication skills, including the ability to draft correspondence and prepare presentations.

High level of discretion and ability to handle confidential information.

Familiarity with HR processes such as onboarding and recruitment is preferred.

Ability to coordinate and manage logistics for meetings, events, and travel.

Collaborative mindset with a proactive approach to problem-solving and team support. TalentMatch®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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