Legal Administrator

AAR • Wood Dale, IL • 6h ago

Title: Legal Administrator

Location: United States-Illinois-Wood Dale

Job Number: 17851

The Corporate Legal Administrator is responsible for maintaining and administering aspects of the Law Department. Area of responsibilities include: administrative and secretarial support to a companys legal department, which includes tasks like managing calendars, drafting correspondence, preparing legal documents, contract management, and organizing case files. They also assist with legal research, coordinate meetings, handle client communication, and help prepare for trials or other proceedings, ensuring the smooth and efficient operation of the Law Department. The Corporate Legal Administrator reports to the Senior Corporate Counsel and provides primary general support to the Senior Corporate Counsel and to the other members of the Legal Department, as needed.

What you will be responsible for:

Assists the Legal Team with process of preparing, reviewing, revising, and analyzing commercial contracts and other legal agreements, including NDAs, in a timely fashion while accurately reflecting the business transaction and minimizing risk.

Liaises and coordinate with internal and external stakeholders in connection on all matters requiring corporate legal support.

Assists in the issuance and maintenance of legal hold notices, preparation of affidavits, and assists with discovery requests and other procedural aspects of litigation matters.

Manages document organization and supports contract management processes.

Provides administrative assistance, as needed, including answering phones, obtaining apostilles and notarized documents and any other task as warranted.

Active utilizer of matter management and contract management software, including some administrative functions such as scanning, field population, date monitoring, report construction-generation, etc.

Takes on additional tasks, special projects, and other related duties and/or direction as assigned and work collaboratively with all team members at all levels in the organization.

Qualifications:

What you need to be successful in the role:

Strong organizational skills: The ability to manage multiple tasks and deadlines is crucial.

Attention to detail: Accuracy is vital for drafting documents and managing files.

Excellent written and verbal communication: This includes proficiency in grammar, spelling, and transcription. Discretion and professionalism: Handling sensitive information requires a high level of discretion.

Technical proficiency: Familiarity with legal software and standard office suites (like Microsoft Outlook) is essential.

Legal knowledge: A basic understanding of legal procedures is beneficial.

Collaboration: Ability to work effectively with attorneys, paralegals, and other staff.

Associate of Arts degree (A.A.) or Associates of Science degree (A.S.) from a college or university [Bachelor of Arts degree (B.A.) or Bachelor of Science degree (B.S.) preferred]; or 3-8 years related experience and or training; or equivalent combination of education and experience.

3-8 years of experience at a law firm or in-house law department, in-house law department experience preferred.

Notary public (or willingness to obtain).

The rewards of your career at AAR go far beyond just your salary:

Competitive salary and bonus package

Comprehensive benefits package including medical, dental, and vision coverage.

401(k) retirement plan with company match

Generous paid time off program

Professional development and career advancement opportunities

Physical Demands/Work Environment:

The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee may be regularly required to sit, stand, bend, reach and move about the facility.

The environmental characteristic for this position is an office setting.

Candidates should be able to adapt to a traditional business environment.

AAR provides accommodation in accordance with applicable laws through all stages of the hiring process. If you require accommodation for any part of the application and/or hiring process, please advise Human Resources.

Compensation:

The anticipated salary range for this position is $75,000 to $85,000 annually. This range reflects the base salary for candidates who meet the requirements of the role, including experience, education, and location. [In addition to base pay, this role is eligible for a bonus.] AAR offers a competitive benefits package, including medical/dental/vision/life/and AD&D insurance, 401(k) savings plan with employer match, paid time off and holiday pay, as well as opportunities for professional development and growth.

LI-MA1 #LI-ONSITE

We are an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status.

AAR

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