Job ID
33186
Legal Operations Manager
Regular
Alpharetta - GA, United States of America (https://www.google.com/maps/place/Alpharetta - GA,United States of America) My candidate profile
Important EEO information related to openings in the US
Syensqo is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other legally protected characteristics.Click here (https://www.eeoc.gov/sites/default/files/2023-06/22-088\EEOC\KnowYourRights6.12.pdf) to access the Know Your Rights poster.
Syensqo is all about chemistry. We're not just referring to chemical reactions here, but also to the magic that occurs when the brightest minds get to work together. This is where our true strength lies. In you. In your future colleagues and in all your differences. And of course, in your ideas to improve lives while preserving our planet's beauty for the generations to come.
We are looking for:
Legal Operations Manager:
This position will manage Syensqo day-to-day in-house legal operations, including coordinating with outside counsel regarding financial matters.
The Legal Operations Manager will be a member of the General Counsel Function, and partner closely with our Litigation, Insurance/Risk Management, Finance/GBS, and Procurement internal teams.
This person will serve as an administrator for our matter management and e-Billing systems (mainly Legal Tracker).
The role anchors all our legal claims which are tracked in multiple systems, coordinates closely with internal colleagues in finance and payable accounts, assists in creating budgets, tracking savings, and coordinating with our legal vendors as needed.
We count on you for:
The following activities are illustrative and not meant to be an exhaustive list.
Claims and matter administration
Create and maintain new matters in Legal Tracker and Riskonnect software tools.
Coordinate with insurance team on various tasks.
Vendor and Purchase Order creation and management.
Assist with budgeting, tracking cost savings and creation of reports.
Invoice lifecycle management
Manage all aspects of legal invoice processes.
Financial operations, accruals, and reporting
Work with Finance to prepare and reconcile monthly and quarterly accruals.
Settlements processing
Initiate settlement check requests in SAP, ensuring proper internal and finance codes; coordinate check printing and secure handling; work with outside counsel on fund disbursement.
Internal Legal Tracker administration
Serve as primary Administrator for Legal Tracker, including matter creation, user provisioning, approval routing, data quality, vendor support, and reporting.
Ability to analyze large data sets and create graphs, figures and visuals for budget and spending presentations to upper management.
Drive process documentation and continuous improvements.
Collaboration and communications
Liaise with Litigation, Insurance/Risk, Finance/GBS, and Procurement on claims, reserves, insurance notices, reimbursements, purchase order approvals, and budget/spend status.
Coordinate with outside counsel and experts on invoice compliance, matter setup, and billing corrections; provide frequent status updates to stakeholders.
Legal Administrative Support
Working with legal team to prepare presentations, edit spreadsheets and documents.
Assist team with activities in Concur, such as expenses and travel.
Retrieve settlement checks from the office and send to recipients.
You will bring:
Bachelor's degree required.
5+ years of legal operations, e-Billing, claims administration, and/or legal finance experience in a corporate legal department or law firm.
Hands-on experience with Legal Tracker (e-Billing/matter management system) and one or more of: Riskonnect (or similar claims platform), SAP, Accounts Payable systems.
Proven track record running monthly invoice cycles, accruals, and opened/budget reporting.
Skills:
Candidates should be able to offer:
Strong analytical, organizational, and problem-solving skills with independent, creative thinking and sound judgment
Advanced Excel and reporting abilities; comfortable managing large data sets, reconciliations, and high invoice volumes
Exceptional attention to detail, process ownership, and data integrity
Ability to manage multiple priorities and time-sensitive workflows in a fast-paced environment
Clear written and verbal communication; effective cross-functional collaboration with legal, finance, insurance, procurement, and outside counsel
Comfortable making decisions, driving follow-through, and adapting to changing demands and deadlines
Discretion and reliability with confidential information
Team-oriented, proactive, and eager to learn and grow
High-level understanding of litigation and the company's case load and vendor landscape.
You will get:
Competitive salary and benefits package
The U.S. base salary range reasonably expected to be paid for this position is $85,000- $100,000 per year. Since actual compensation packages are based on a variety of factors unique to each candidate we may ultimately pay more or less than the posted base salary range. Total compensation for this role also includes bonus and/or other incentives.
16, or more, weeks of maternity/paternity and co-parenting leave, according to local regulations.
Training platform for all employees
Free well-being sessions (physical and psychological)
Employee retirement plan (401K) with match
Additional Information:
Location: Hybrid (2 days/week in the office in Alpharetta, GA)
About us
This position requires a certain level of integrity, confidentiality, loyalty and trustworthiness as you will have access to Syensqo's most sensitive information or systems in the @context of your mission. Please note that the selected person for this position will be required to undergo and meet company standards for vetting verifications and reference checks.
Syensqo is a science company developing groundbreaking solutions that enhance the way we live, work, travel and play. Inspired by the scientific councils which Ernest Solvay initiated in 1911, we bring great minds together to push the limits of science and innovation for the benefit of our customers, with a diverse, global team of more than 13,000 associates. Our solutions contribute to safer, cleaner, and more sustainable products found in homes, food and consumer goods, planes, cars, batteries, smart devices and health care applications. Our innovation power enables us to deliver on the ambition of a circular economy and explore breakthrough technologies that advance humanity.
At Syensqo, we seek to promote unity and not uniformity. We value the diversity that individuals bring and we invite you to consider a future with us, regardless of background, age, gender, national origin, ethnicity, religion, sexual orientation, ability or identity. We encourage individuals who may require any assistance or accommodations to let us know to ensure a seamless application experience. We are here to support you throughout the application journey and want to ensure all candidates are treated equally. If you are unsure whether you meet all the criteria or qualifications listed in the job description, we still encourage you to apply.
Syensqo is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other legally protected characteristics.
As you may already know, Syensqo is the newly established standalone company resulting from the recent spin-off of Solvay. While both organizations are in the process of finalizing the transition, some email communications related to your recruitment process may continue to come from Solvay.
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