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Administrative Support / Information Specialist

VISTA Technology Services • United States, United States • 1w ago

Summary

Title: Administrative Support / Information Specialist

Job ID:250062-B

Locations:Arlington, VA

Description

VISTA Technology Services, Inc. (VISTA) is currently seeking a Administrative Support / Information Specialist to support a U.S. Trade and Development Agency (USTDA), Information Resource Center (IRC) customer reporting onsite 5 days a week in Arlington, VA. This position is contingent on contract award. Responsibilities:

Provide administrative, clerical, and document and office management support to USTDA IRC front office, records management and mailroom operations staff

Review incoming correspondence, prepare reports, and maintain shared databases

Assist with developing and implementing organizational and administrative management policies and procedures

Support mailroom and copier area operations; ensure proper filing and documentation

Support on-site meetings and provide conference room technical AV support

Assist with onboarding/offboarding, office supplies, and routine communications

Work independently and as part of a team and build strong working relationships with IRC staff, senior officials and across USTDA agency department staff and outside vendors as needed

Strong time management to delivery high quality services with attention to detail

Proactive and effectively manage multiple tasks and deliver on schedule

Basic Qualifications:

Associates degree in business, information management or relevant field required; Bachelors degree preferred (copies of all degrees is required)

5+ years of administrative management or related work experience

Proficient using MS Office Suite (Outlook, Word, PowerPoint, SharePoint)

Experience with conference/meeting room AV systems and providing facilities support

Strong coordination and customer service skills with senior officials and external guests

Ability to multitask across facilities, scheduling, and IT systems

Experience developing and implementing organizational and administrative management policies and procedures

Experience providing training and technical assistance to staff

Experience with information and records management. Knowledge of FOIA and NARA requirements helpful

Excellent written and verbal communication skills

Experience providing on-site technical support, troubleshooting issues with AV equipment during events such as microphone and monitor connectivity; presentations or visual material access

Experience creating and editing audio-visual content such as presentations and videos

Experience setting up conference, board, or training rooms

Experience with other administrative services like office management, building and facilities management, human resources, and/or security

Ability to manage multiple tasks, prioritize work, and meet deadlines

Ability to identify and resolve complex problems

Physical ability to move and lift large number of files and/or file boxes

Public Trust Tier 2 required. Must be able to obtain and maintain a secret clearance

VISTA offers competitive pay and a comprehensive benefits package.

Applicants selected for this position will be subject to a government security investigation and must meet eligibility requirements for access to classified information. To learn more about VISTA and to apply for this position, please visit our website at www.vistatsi.com. VISTA is an Equal Opportunity Employer/Minorities/Disability/Veterans Employer

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