Administrative Assistant

Robert Half • Fairfield, CA • 17h ago

Description We are looking for an experienced Administrative Assistant to join our team in Fairfield, California. In this role, you will handle a variety of complex and confidential administrative tasks, requiring strong organizational skills and attention to detail. This is a long-term contract position offering the opportunity to contribute to the smooth functioning of departmental operations.

Responsibilities:

Perform advanced office support tasks, requiring independent judgment and specialized knowledge.

Research and compile data from multiple sources to complete forms or create detailed reports.

Provide clear information to staff and the public, ensuring policies and procedures are effectively communicated.

Organize and maintain departmental files, ensuring records are accurate and easily accessible.

Draft, edit, and proofread correspondence, reports, and specialized documents with precision.

Manage and track official documents, ensuring compliance with departmental regulations.

Utilize computer systems to input data, generate reports, and maintain databases.

Handle administrative details such as ordering supplies, coordinating equipment repairs, and updating reference materials.

Review computer-generated reports for errors and ensure corrections are made promptly.

Train or supervise team members on specific projects or procedures when necessary. Requirements - Proven experience in administrative support roles, showcasing strong organizational abilities.

Proficiency in answering inbound calls and managing receptionist duties.

Skilled in data entry with a high level of accuracy and attention to detail.

Familiarity with office equipment and technology, including computer systems and software.

Ability to manage multiple tasks efficiently in a fast-paced environment.

Exceptional written and verbal communication skills.

Strong ability to maintain confidentiality and handle sensitive information.

Experience in coordinating office operations and maintaining detailed records. TalentMatch®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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