Sr. Administrative Assistant

Robert Half • Summit, NJ • 13h ago

Description

Robert Half is looking for an Operations Coordinator & Assistant to the CIO for a 3-month contract starting in November. This is a hybrid opportunity, with in office Monday-Thursday, and work from home on Friday's.

Hard Skills & Software:

Microsoft 365suite: including Outlook email & calendar, SharePoint, Excel, Teams; iPhone familiarity; Concur SAP preferred; IT support ticketing systems; Adobe Acrobat

Job Responsibilities:

Weekly ordering and inventory management of office food, beverages, first aid, and office supplies

Maintain office cleanliness

Decorate the office for holidays and special events and maintain a welcoming environment.

Report any building issues or safety concerns to CBRE Property Maintenance

Schedule and coordinate office vendors and service providers including installers, carpet cleaners, third-party deliveries, and any services outside the standard lease agreement

Order, return, and coordinate IT equipment for office and remote employees; manage shipments and provide tracking and status updates.

Manage office communications: distribute information about events, meetings, visitors, and policy updates.

Run office errands, such as FedEx/UPS/USPS drop-off, supply runs, food pickup

Plan and coordinate monthly celebrations, team-building events, and meals

Onboard new employees and contractors: Coordinate home-office equipment orders, assist HR with asset inventory and new-hire checklists, and ensure Microsoft account access is granted.

Grant and manage user access to programs and resources including Adobe Acrobat Pro, Verisk/ISOnet, ReferenceConnect, and Dellwood SharePoint sites.

Oversee and triage IT tickets submitted to Intelinet and escalate when necessary.

Manage new office space projects including installation planning, vendor coordination, and relocation of inventory.

Provide executive support to the CIO, Thad DeBerry, by managing his calendar and schedule, booking room accommodations and travel-related logistics, and recording and communicating important meeting recaps

Assist with lodging and travel recommendations for out-of-state visitors

Approve and submit vendor invoices and expense reports in Concur SAP for the CIO and self; prepare monthly business credit card expense submissions.

Coordinate office charity events and volunteer opportunities with Dellwood's Charitable Contributions Committee.

Track and communicate team PTO, WFH, and in-office schedules, and report deviations from expected schedules.

Submit tickets for employees travelling oversea to work remotely

Create and communicate standard operating procedures and distribute process documentation to the team

Requirements Calendar Management, Administrative Assistance, Book Travel Arrangements, Conference Calls, Customer Service, Maintain Office Supplies TalentMatch®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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