Temp Administrative Specialist (Events)

Insight Global • Washington, DC • 6h ago

Job Description

We are looking for a Temp Administrative Specialist to join the Events and Programs team of our client in DC. This is a fully onsite position, and we are looking for someone who is flexible to work events that could be in the evenings or weekends.

SPECIFIC DUTIES AND RESPONSIBILITIES

Maintain a conflict-free electronic calendar for the Chief Engagement Officer which may include arranging intricate meetings with Deans, Vice Presidents, Donors, and Prospects.

Proactively manage tasks and priorities for the Chief Engagement Officer to properly prepare for upcoming meetings, visits, and events, including making travel arrangements.

Draft letters to external constituents, Deans, and Vice Presidents, prepare final edits, and mail or distribute to appropriate individuals, both internally and externally.

Function as part of the client's external engagement strategy team for larger group projects.

Staff special events, helping with check-in processes, greeting and escorting VIPs and visitors.

Handle sensitive and confidential information with an appropriate level of discretion.

Coordinate other office services such as maintaining paper and electronic filing systems, purchasing supplies, and copying and distributing materials.

We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.

Skills and Requirements

2-4 years of experience in Events or Hospitality

Experience with vendor payments/processing invoices

Excellent communication and customer service - working with VIP guests

Go-getter attitude

Go to Apply

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