Position Details
Position Information
Department Procur,Cntrcts&MatlsMmgt (QCP)
Position Title Academic Wage Appt - Salaried
Job Title Academic Wage-Salaried: Procurement Contracts Officer
Appointment Type Academic Wage
Job Location Corvallis
Benefits Eligible Full-Time, benefits eligible
Remote or Hybrid option? Yes
Job Summary
Procurement, Contracts and Materials Management is seeking a salaried Academic Wage: Procurement Contracts Officer. This is a full-time (1.00 FTE ), 12-month, fixed-term position. This position is anticipated to last until December 31, 2026.
The Procurement Contracts Officer ( PCO ) is part of the Procurement team that guides, facilitates, advises, and collaborates with units across the organization to help them navigate policies and processes of purchasing routine to complex goods and services that follow the rules while also meeting high visibility, elevated importance, and unique and non-standard needs.
A successful PCO demonstrates the following skills:
Be resourceful and results oriented, with demonstrated ability to problem solve.
Stay abreast of modern procurement and contracting best practices and industry standards.
Demonstrate technical writing skills applied to solicitations and contracts.
Have an understanding of the elements of a contract and the ability to apply them when developing contracts.
Have the ability to build and maintain collaborative relationships across a wide and diverse stakeholder group.
Demonstrate ability to communicate and collaborate with people from diverse backgrounds.
Be articulate with excellent verbal and written communication skills.
Have the ability to prioritize workload and proactively manage expectations in relation to agreed-upon deliverables, even when faced with competing priorities.
Have thorough knowledge of how rules, policy and law apply to procurements and contracts.
Know all applicable statutory obligations, plans and actions to ensure compliance.
Be able to work independently with minimal direct supervision.
Have the ability to work with current technologies supporting procurement and contracting responsibilities.
Why OSU?
Working for Oregon State University is so much more than a job!
Oregon State University is a dynamic community of dreamers, doers, problem-solvers and change-makers. We don't wait for challenges to present themselves - we seek them out and take them on. We welcome students, faculty and staff from every background and perspective into a community where everyone feels seen and heard. We have deep-rooted mindfulness for the natural world and all who depend on it, and together, we apply knowledge, tools and skills to build a better future for all.
FACTS :
-Top 1.4% university in the world
-More research funding than all public universities in Oregon combined
-1 of 3 land, sea, space and sun grant universities in the U.S.
-2 campuses, 11 colleges, 12 experiment stations, and Extension programs in all 36 counties
-7cultural resource centers (https://hr.oregonstate.edu/work-life/diversity-and-cultural-resources) that offer education, celebration and belonging for everyone
-100+ undergraduate degree programs, 80+ graduate degrees plus hundreds of minor options and certificates
-35k+ students including more than 2.3k international students and 10k students of color
-217k+ alumni worldwide
-For more interesting facts about OSU visit:https://oregonstate.edu/about
Locations:
Oregon State has a statewide presence with campuses in Corvallis and Bend, the OSU Portland Center and the Hatfield Marine Science Center on the Pacific Coast in Newport.
Oregon State's beautiful, historic and state-of-the-art main campus is located in one of America's best college towns. Corvallis is located close to the Pacific Ocean, the Cascade mountains and Oregon wine country. Nestled in the heart of the Willamette Valley, this beautiful city offers miles of mountain biking and hiking trails, a river perfect for boating or kayaking and an eclectic downtown featuring local cuisine, popular events and performances.
Total Rewards Package:
Oregon State University offers acomprehensive benefits package (https://hr.oregonstate.edu/benefits/prospective-employee) with benefits eligible positions that is designed to meet the needs of employees and their families including:
-Medical, Dental, Vision and Basic Life. OSU pays 95% of premiums for you and your eligible dependents.
-Free confidential mental health and emotional support services, and counseling resources.
-Retirement savings paid by the university.
-A generous paid leave package, including holidays, vacation and sick leave.
-Tuition reduction benefits for you or your qualifying dependents at OSU or the additional six Oregon Public Universities.
-Robust Work Life programs including Dual Career assistance resources, flexible work arrangements, a Family Resource Center, Affinity Groups and an Employee Assistance Program.
-Optional lifestyle benefits such as pet, accident, and critical illness insurance, giving you peace of mind and the support you need to thrive in all aspects of your life.
Future and current OSU employees can use theBenefits Calculator (https://hr.oregonstate.edu/benefits/new-employees/benefits-calculator) to learn more about the full value of the benefits provided at OSU .
Key Responsibilities
40% Procurement Management
Identify and apply applicable rules and regulations to assigned procurements.
Review and interpret federal, state and local regulations.
Manage the procurement and contracting services, ensuring compliance with applicable rules and regulations and consistency in their use.
Develop procurement plans, acquisition strategies, timelines, and milestones.
Design and draft solicitation, contract, and related procurement documents to meet programmatic requirements.
Review technical, product, design, or performance specifications to ensure fair and open competition.
Conduct solicitations, negotiations, and contracting processes for sourcing and contract initiatives.
Manage coordination, communication, selection, award and post-solicitation activities.
Interpret, advise, enforce, clarify, and recommend courses of actions, options and consequences to stakeholders and interested parties.
Review, analyze, and advise on risk associated with proposed plans, specifications, and contract terms and conditions.
Review and approve invoices for adherence to procurement policies and procedures.
40% Contract Management and Administration
Draft, negotiate, create and amend contracts as needed to develop scope of work, streamline, improve and update content.
Identify and resolve contractual issues, conflicts or potential risks such as: compliance, conflicts-of-interest, intellectual property, payment terms, liability, and insufficient insurance. Provide followthrough until resolution.
Guide project team, stakeholders, and external clients through drafting, soliciting, negotiating and finalizing contracts.
Advise and assist end users in creating solutions to issues, working closely with other OSU stakeholders before, during, and after agreement negotiation and execution.
Interpret and clearly explain contract terms and conditions to internal stakeholders.
Provide guidance and problem-solving support to internal stakeholders to resolve contract challenges, including contractor performance.
Manage contract quality and adherence through effective contract performance management and quality assurance for assigned managed contracts.
Apply effective methodologies and negotiation techniques to contract conflicts.
15% - Procurement Support Services
Participate in meetings to answer questions on procurement and contract-related activities.
Provide procurement-related training to internal end users and other procurement staff.
Provide guidance on ethical procurement considerations.
Collect, create, process, update and manage procurement files utilizing appropriate eprocurement systems, databases, and software programs.
Participate in reviewing and updating procurement policies, procedures and documentation.
Provide procurement related research and reports as requested by end-users.
Assign procurement requests to appropriate individuals or units.
5% Other Duties As Assigned
Other duties as assigned by the Procurement Manager.
Participate on other assigned procurement projects.
Foster a collaborative and inclusive environment for staff, students, and contractors.
What You Will Need
Bachelor's degree in Business Administration or field related to position duties.
Experience leading complex procurements among diverse vendor and stakeholder population.
Experience drafting solicitations and contracts to meet programmatic requirements while adhering to applicable rules and regulations.
Experience interpreting public purchasing laws, guidelines, and policies as they pertain to funding sources.
Excellent and clear analytical, interpersonal, oral and written communication skills.
Demonstrated ability to engage in flexible and critical thinking.
Demonstrated ability to work in a fast-paced, high-volume workplace.
Demonstrated ability to work independently and collaboratively to solve problems.
Demonstrated ability to work with a wide array of interpersonal and communication styles, as well as varying viewpoints and agendas.
This position is designated as a critical or security-sensitive position; therefore, the incumbent must successfully complete a criminal history check and be determined to be position qualified as per University Standard: 05-010 et seq. Incumbents are required to self-report convictions and those in youth programs may have additional criminal history checks every 24 months.
What We Would Like You to Have
Masters of Business Administration ( MBA ) or other related advanced degree,
Five (5) years of relevant professional experience.
Experience working in public procurement and contracting.
Working Conditions / Work Schedule
Work environment is in an indoor office setting interacting with computer programs accessed through both local system, VPN , and web for extended periods of time.
Work location is hybrid between work from home and in office location on the Corvallis campus.
Schedule is 8 am to 5 pm, PST , Monday through Friday.
This position may be expected to work after hours to complete projects or meet deadlines.
This position communicates with faculty, staff, suppliers and contractors in person, by phone, via email and/or virtually
Pay Method Salary
Pay Period 1st through the last day of the month
Pay Date Last working day of the month
Recommended Full-Time Salary Range $66,316- $115,962
Link to Position Description
https://jobs.oregonstate.edu/position_descriptions/173972
Posting Detail Information
Posting Number P09519UF
Number of Vacancies 1
Anticipated Appointment Begin Date 11/17/2025
Anticipated Appointment End Date 12/31/2026
Posting Date 10/21/2025
Full Consideration Date
Closing Date 10/28/2025
Indicate how you intend to recruit for this search Competitive / External - open to ALL qualified applicants
Special Instructions to Applicants
When applying you will be required to attach the following electronic documents:
1) A resume/CV; and
2) A cover letter indicating how your qualifications and experience have prepared you for this position.
You will also be required to submit the names of at least three professional references, their e-mail addresses and telephone numbers as part of the application process.
For additional information please contact: Brian Kinsey at brian.kinsey@oregonstate.edu or 541-737-1027
We are an Equal Opportunity Employer, including disability, protected veteran, and other protected status.
OSU will conduct a review of the National Sex Offender Public website prior to hire.
Starting salary within the salary range will be commensurate with skills, education, and experience.
OSU is a fair chance employer committed to inclusive hiring. We encourage applications from candidates who bring a wide range of lived experience including involvement with the justice system. This job has "critical or security-sensitive" responsibilities. If you are selected as a finalist, your initial job offer will be contingent upon the results of a job-related pre-employment check (such as a background check, motor vehicle history check, sexual misconduct reference check, etc.). Background check results do not automatically disqualify a candidate. Take a look at ourBackground Checks (https://hr.oregonstate.edu/careers/background-checks) website including thefor candidates (https://hr.oregonstate.edu/careers/candidates) section for more details. If you have questions or concerns about the pre-employment check, please contact OSU's Employee and Labor Relations team atemployee.relations@oregonstate.edu.
Supplemental Questions
Read More at: https://jobs.oregonstate.edu/postings/174007
OSU commits to inclusive excellence by advancing equity and diversity in all that we do. We are an Affirmative Action/Equal Opportunity employer, and particularly encourage applications from members of historically underrepresented racial/ethnic groups, women, individuals with disabilities, veterans, LGBTQ community members, and others who demonstrate the ability to help us achieve our vision of a diverse and inclusive community.
