Professional Services Contract Administrator
Date Posted: Oct 21, 2025
Requisition ID: 467231
Location:
Indianapolis, IN, US, 46202
Work for Indiana
Begin a fulfilling career with the State of Indiana by joining one of the largest employers in the state, offering a range of opportunities across 60+ agencies. At the state, you'll find competitive compensation, a robust benefits package and a commitment to work-life balance. Most importantly, you'll have the chance to make a real and measurable impact on the lives of Hoosiers across Indiana.
About the Indiana Department of Transportation:
The Indiana Department of Transportation (INDOT) provides a dynamic workplace that serves Indiana citizens, improves our state's quality of life, and enhances its economic opportunity. INDOT has a number of innovative programs and projects, including Public-Private Partnerships, Green Initiatives, and cutting-edge uses of materials and assets. As part of the State of Indiana, INDOT offers a competitive total compensation package, as well as outstanding work/life balance. Whether you are an established professional in the transportation field or just starting your career, INDOT has exciting and challenging opportunities for you.
Role Overview:
This position supports the contracting group administratively and operationally. They directly support the monthly construction contract letting process, manage all administrative tasks for the group including outside communications, as well as ad-hoc tasks and projects. The position is key to free up time for other team members to create and let contracts. This position acts as the direct support for managing the office, contract letting, and bid analysis for the Contract Administration Division. Incumbent manages and approves the registration and Geotech reports for each letting as well as preparing and analyzing bid analysis reports and initiates investigation.. Ensures the smooth operation of the office, the letting, the bid analysis as well as communication channels with external and internal customers
Location:
This position is located in INDOT's Central Office, Legal/Contract Administration Department.
Salary:
This position traditionally starts at an annual salary of $39,000.00. Salary for this position may be commensurate with education and job experience.
A Day in the Life:
The essential functions of this role are as follows:
Provides complex administrative support to a department, agency, or facility.
Makes program improvement recommendations to agency executives.
Makes recommendations in developing new policies to facilitate the meeting of agency goals.
Develops new methodology and structures for improvement of agency functioning.
Researches and investigates program and procedural problems.
Explains agency policy and procedures to interested parties.
Follows-up on plans, programs, policies, and procedures to ensure uniform compliance.
Investigates administrative problems that arise within the agency.
The job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Other duties, responsibilities and activities may change or be assigned at any time.
This position is exempt from overtime compensation for additional work hours which may be required to complete essential functions or other assigned work. Exempt employees may work more than 75 hours in a pay period without additional compensation and must report a minimum of 75 hours per pay period of work hours and/or paid leave taken to receive their base biweekly salary.
What You'll Need for Success:
The ideal candidate in this role should minimally have either
a Bachelor's Degree and 1+ year of experience, or
an Associate's Degree and 3+ years of experience, or
at least 5+ years of experience applying the below, outlined knowledge, skills, and abilities in a similar role.
Related certifications and coursework may be considered for education or experience.
You must meet the following requirements to be considered for employment:
Specialized knowledge of the theories, principles, and practices of administrative management
Extensive knowledge of department or agency programs
Working knowledge of state government administrative structure
Organizational skills with the ability to prioritize tasks effectively and multitask
Ability to coordinate the work of diverse professional and support personnel
Ability to effectively communicate, both orally and in writing
Ability to maintain cooperative work relationships
Ability to develop new, alternative solutions for encountered problems
Able to perform essential functions with or without reasonable accommodation.
Supervisory Responsibilities/Direct Reports:
This role may be utilized in a supervisory capacity based on agency needs.
Benefits of Employment with the State of Indiana:
The State of Indiana offers a comprehensive benefit package for full-time employees which includes:
Three (3) medical plan options (including RX coverage) as well as vision and dental plans
Wellness Rewards Program: Complete wellness activities to earn gift card rewards
Health savings account, which includes bi-weekly state contribution
Deferred compensation 457(b) account (similar to 401(k) plan) with employer match
Two (2) fully-funded pension plan options
A robust, comprehensive program of leave policies covering a variety of employee needs, including but not limited to:
150 hours of paid New Parent Leave and up to eight weeks of paid Childbirth Recovery Leave for eligible mothers
Up to 15 hours of paid community service leave
Combined 180 hours of paid vacation, personal, and sick leave time off
12 paid holidays, 14 on election years
Education Reimbursement Program
Group life insurance
Referral Bonus program
Employee assistance program that allows for covered behavioral health visits
Qualified employer for the Public Service Loan Forgiveness Program
Free Parking for most positions
Free LinkedIn Learning access
Equal Employment Opportunity:
The State of Indiana is an Equal Opportunity Employer and is committed to recruiting, selecting, developing, and promoting employees based on individual ability and job performance. Reasonable accommodations may be available to enable individuals with disabilities to complete the application and interview process as well as perform the essential functions of a role. If you require reasonable accommodations to complete this application, you can request assistance by contacting the Indiana State Personnel Department at jobs@spd.IN.gov.
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