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Administrative Assistant

Carbon Lehigh Intermediate Unit 21 • Schnecksville, PA • 1d ago

Administrative Assistant JobID: 1613

Position Type:

ADMINISTRATIVE ASSISTANT/ ADMINISTRATIVE ASSISTANT

Date Posted:

10/21/2025

Location:

Schnecksville, PA

Position Definition: TheAdministrative Assistantof Management Information Systems shall be responsible for providing direct support to all functions relating to Management Information Systems Director and Department. Relationship: TheAdministrative Assistantshall be directly responsible to the Director of Management Information Systems. Qualifications: Education/Experience:

High school diploma or GED.

Minimum three (3) years' experience as an Administrative Assistant.

Minimum one (1) year experience as an Administrative Assistant to a Director/Department Head/Administrator, preferred.

Skills/Knowledge:

Demonstrates advanced computer skills, including a thorough knowledge of Windows and the Microsoft Office Suite and proficient use of departmental computer software.

Demonstrates the ability to work in a team environment.

Demonstrates secretarial skills to effectively use office equipment, including, but not limited to, phone system, fax machine, copier, scanner, computer, and calculator.

Demonstrates the ability to maintain complete confidentiality.

Demonstrates excellent interpersonal skills, demonstrated by patience, understanding, and congeniality.

Demonstrates excellent oral and written communication skills.

Demonstrates the ability to organize, plan, and manage job responsibilities in order to complete assignments with minimal supervision.

Demonstrates the ability to complete tasks with attention to detail and accuracy.

Attends work regularly at assigned work hours subject to lawful leave rights and responsibilities.

Proficient data collection and entry skills.

Demonstrates the skills to provide the highest level of customer service, with patience and knowledge of the department's services.

Physical:

Ability to stand, bend, stoop, sit, lift, reach, and communicate (vision, hearing, and speech) to effectively carry out functions, duties, and responsibilities.

Ability to independently ambulate in and around work areas.

Ability to travel to and from assigned work locations without employer support.

Ability to sit for long periods of time (3 hours).

Ability to exhibit appropriate manual dexterity to effectively carry out functions, duties, and responsibilities.

Authority: TheAdministrative Assistantwill have the authority to perform all functions listed below in accordance with established policies and procedures. Functions/Duties/Responsibilities: To perform this job successfully, an individual must be able to perform each essential function/duty/responsibility at acceptable standards. In accordance with both state and/or federal law, reasonable accommodations will be considered upon employee request. Essential:

Provides front line communication regarding MIS opportunities for the CLIU #21, school districts, community, and business entities.

Develops, coordinates, and maintains all documentation for MIS, with assigned grants received by the CLIU #21.

Assists in the compilation of the annual needs assessment process completed by the local school district.

Assists in the operational implementation of the activities of the MIS meetings.

Collects, synthesizes, and produces annual statistics regarding MIS.

Types and files correspondence, purchase orders, memos, reports, and invoices.

Coordinates maintenance contracts on hardware regarding MIS.

Coordinates maintenance on MIS vans.

Coordinates deliveries for MIS.

Coordinates delivery and storage of purchases made by MIS.

Answers phone, takes messages, and assists callers with requested information.

Obtains, gathers, and organizes pertinent data, as needed, and puts into usable form.

Provides all day-to-day secretarial functions to the department.

Assists in compiling information for billing.

Sends and tracks billings and payments.

Secondary:

Maintains correspondence, informational, and budgetary files.

Represents the MIS department via telephone on all MIS development issues.

Assists with grant facilitation.

This Job Description in no way states or implies that these are the only duties to be performed by the employee occupying this position. Employees will be required to perform other duties as assigned.

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