Administrative Assistant

Utilities Service, LLC • Foxborough, MA • 15h ago

Description

Asplundh Electrical Testing (AET) is seeking an experienced Administrative Assistant to join our team in Foxboro, Massachusetts.

This is a full-time, permanent, in-person position with benefits.

Standard work hours are Monday through Friday, 8:00 AM to 4:30 PM, excluding holidays.

Overtime is not typically required.

This is an onsite position, and relocation is not available; as such, only local candidates will be considered.

Responsibilities

The Administrative Assistant will provide direct support to the President, Vice President of Operations, AET Managers, and assist with the daily operations of the office.

Key duties include:

Serving as the office receptionist: answering incoming calls, greeting visitors, and managing deliveries and inventory.

Ordering and maintaining office supply inventory.

Coordination and logistics for on-site and off-site meetings and office functions.

Reviewing and processing reports and deliverables to ensure consistency.

Assisting with trade show and customer event logistics: registration, travel arrangements, lodging, and preparation of promotional materials.

Coordinating NETA certification processes for field technicians.

Required Skills

Collaborative team player with flexibility to support varied roles and workloads.

Strong organizational and prioritization skills.

Ability to identify tasks that require escalation.

Effective communication skills with management and staff to resolve issues.

Professional telephone etiquette and ability to work with both local and remote employees.

Discretion and confidentiality when handling sensitive information.

Proficiency in Microsoft Office Suite: Outlook (Email & Calendar), Word, PowerPoint, and Excel.

Strong proofreading skills for grammar and style.

Dependable, proactive self-starter with a focus on improving office efficiency.

Education & Experience

Associate or bachelor's degree preferred.

Prior experience in administrative and office management is highly desirable.

About Us

Asplundh Electrical Testing (AET) is a leading provider of independent electrical testing services since 1981. Headquartered in Foxboro, MA, with regional offices nationwide, AET specializes in substation commissioning, acceptance testing, and maintenance for electrical transmission, distribution, and generation clients. As a NETA-certified company and a member of UtiliCon Solutions, LLC, AET is committed to delivering reliable, high-quality services at competitive prices.

An Asplundh Company

As part of the Asplundh family, AET benefits from extensive resources and a century of experience. Together, we provide utilities with comprehensive end-to-end services, from design to construction, testing, and maintenance, ensuring reliability and peace of mind.

Our Commitment

At AET, we believe in tackling challenges together with our customers, leveraging our collective experience and resources to achieve success in every project.

Benefits

We offer a competitive range of benefits to support our employees' health, well-being, and financial security. Medical, dental, and vision benefits are available to all eligible employees on the first day of employment. For more information on the benefits available for this role, please contact the recruiter or hiring manager.

Individuals with a disability who desire a reasonable accommodation can contact the ADA Coordinator by calling 1-833-222-3066. We partner with the Department of Homeland Security/U.S. Customs and Immigration Service to e-Verify all newly hired employees.

An Equal Opportunity Employer.

Please note:

All job offers are subject to pre-employment drug screening and a background check.

Unless otherwise noted, we do not sponsor employees for work authorization in the U.S. for this position.

Notice to Agencies: We only accept resumes from recruiters, employment agencies, or staffing services if a Service Agreement has been signed and we have requested recruitment/staffing services for the specific position. Any unsolicited resumes will become the property of the company, and no fees or compensation will be paid to the recruiter, employment agency, or staffing service.

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