Administrative Assistant

Kelly Services • Piscataway, NJ • 6h ago

Job Title: Administrative Assistant

Job Description: We are seeking a highly organized Administrative Assistant I to join our small office team. The successful candidate will provide essential clerical support and manage a variety of administrative tasks to ensure smooth daily operations.

Responsibilities:

Utilize Excel, Word, and QuickBooks for various office tasks

Maintain strong organizational and time-management skills to effectively prioritize work

Ensure attention to detail and accuracy in all duties

Work independently and manage multiple tasks simultaneously

Deliver the highest level of customer service through phone, email, and in-person interactions

Operate office equipment including copy machines and scanners

Manage collections and follow up on messages and emails

File documents and maintain accurate record keeping systems

Monitor office supply inventory and coordinate replenishment when needed

Prepare and update side job worksheets; open mail, enter deposits, and post payments

Assist with billing and payment processing

Enter new estimates and client data into QuickBooks

Track weekly received checks and maintain records

Process vendor invoices using Excel, and prepare for end-of-month payments, recording all expenses on the Total Monthly Expense Sheet

Complete various miscellaneous office tasks as needed throughout the year

Requirements:

Prior experience in an office setting preferred

Proficiency in Excel, Word, and QuickBooks highly desirable

Strong communication and interpersonal skills

Ability to maintain accuracy, prioritize tasks, and multitask in a fast-paced environment

Demonstrated initiative working independently as well as collaborating with team members

Commitment to providing excellent customer service

Work Environment:

This position is in a small office setting where flexibility and adaptability are important for handling a wide range of tasks as needs arises

As part of our promise to talent, Kelly supports those who work with us through a variety of benefits, perks, and work-related resources. Kelly offers eligible employees voluntary benefit plans including medical, dental, vision, telemedicine, term life, whole life, accident insurance, critical illness, a legal plan, and short-term disability. As a Kelly employee, you will have access to a retirement savings plan, service bonus and holiday pay plans (earn up to eight paid holidays per benefit year), and a transit spending account. In addition, employees are entitled to earn paid sick leave under the applicable state or local plan. Click here (https://www.mykelly.com/help-support-working-with-kelly-us/#Benefits) for more information on benefits and perks that may be available to you as a member of the Kelly Talent Community.

Trust the office staffing pioneer.

Finding the right job isn't always easy. Kelly ® Professional & Industrial takes the guesswork out of your job search by connecting you with great opportunities that work for you. That means your schedule, your interests, and your career plan. In fact, our company created the staffing industry with the goal of connecting people with great office jobs-so you could say we're pretty good at it!

About Kelly

Work changes everything. And at Kelly, we're obsessed with where it can take you. To us, it's about more than simply accepting your next job opportunity. It's the fuel that powers every next step of your life. It's the ripple effect that changes and improves everything for your family, your community, and the world. Which is why, here at Kelly, we are dedicated to providing you with limitless opportunities to enrich your life-just ask the 300,000 people we employ each year.

Kelly is committed to providing equal employment opportunities to all qualified employees and applicants regardless of race, color, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, age, marital status, pregnancy, genetic information, or any other legally protected status, and we take affirmative action to recruit, employ, and advance qualified individuals with disabilities and protected veterans in the workforce. Requests for accommodation related to our application process can be directed to the Kelly Human Resource Knowledge Center. Kelly complies with the requirements of California's state and local Fair Chance laws. A conviction does not automatically bar individuals from employment. Kelly participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.

Kelly Services is proud to be an Equal Employment Opportunity and Affirmative Action employer. We welcome, value, and embrace diversity at all levels and are committed to building a team that is inclusive of a variety of backgrounds, communities, perspectives, and abilities. At Kelly, we believe that the more inclusive we are, the better services we can provide. Requests for accommodation related to our application process can be directed to Kelly's Human Resource Knowledge Center. Kelly complies with the requirements of California's state and local Fair Chance laws. A conviction does not automatically bar individuals from employment.

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