Job Description:
The Operations Workforce Manager involves forecasting call volumes, creating and adjusting staff schedules, and monitoring real-time performance to ensure optimal staffing levels, efficiency, and service quality. Key responsibilities include analyzing data, using WFM software, and making real-time adjustments to meet service level goals. This role requires an analytical mind, strong communication skills, and the ability to work in a fast-paced environment.
We are committed to offering flexible work options where approved and stated in the job posting. However, we are currently not considering candidates who reside or plan to reside in the following states: California, Connecticut, Hawaii, Illinois, New York, Rhode Island, Vermont, and Washington.
Essential Functions
Leadership and collaboration : Build, lead, and develop a team of WFM analysts, providing coaching and feedback to improve performance. Collaborate with other call center managers and operations teams to align on strategy and address staffing challenges. Assist with the recruitment and training of new agents to ensure the organization has the right talent.
Forecasting and capacity planning: Analyze historical call volume, handle times, and trends (e.g., seasonal changes and marketing campaigns) to accurately predict future workload. Develop short-, medium-, and long-term staffing plans to meet customer demand and service level agreements (SLAs).Work with finance and other departments to align budget plans with staffing needs.
Process improvement: Analyze WFM processes to identify areas for automation and efficiency gains.Use data analysis to suggest changes to processes, staffing strategies, and training programs for continuous improvement.
Scheduling and staffing: Create and manage employee schedules, forecast staffing needs based on demand, and ensure optimal staffing levels for operational efficiency.
Performance monitoring: Track employee productivity, attendance, and key performance indicators (KPIs) to identify areas for improvement.
Data analysis and reporting: Analyze workforce data, such as call volume, attrition rates, and productivity trends, and report findings to executives.
Efficiency and planning: Implement strategies to improve efficiency, reduce costs, and align the workforce with business objectives. This includes developing hiring plans to meet compliance requirements.
Compliance and policy: Ensure the company complies with labor laws and company policies.
Problem-solving: Address performance issues and act as an advisor or subject matter expert to resolve scheduling and operational problems.
Skills
Data analysis and reporting: Advanced proficiency in Excel, data manipulation, and the ability to interpret complex data sets.
WFM software: Expertise in using specialized WFM tools for forecasting, scheduling, and real-time monitoring.
Analytical skills: Strong quantitative and problem-solving abilities to make data-driven decisions.
Communication: Excellent written and verbal skills for communicating expectations and insights to all levels of staff.
Leadership: The ability to coach, motivate, and manage a team to achieve departmental goals.
Adaptability: The capacity to adjust quickly to unexpected changes in call volume or staffing.
Attention to detail: A meticulous and accurate approach to scheduling, forecasting, and data analysis.
Minimum Qualifications
Demonstrated experience in workforce management, preferably within a relevant operational environment
Four years of experience working with workflows and resource coordination
Demonstrated experience in a role identifying optimization opportunities of processes and workflows.
Demonstrated effective verbal, written, and interpersonal communication skills.
Demonstrated experience working with continuous improvement and developing working relationships across multiple technical and clinical or operational business.
Preferred Qualifications
A bachelor's degree in business, analytics, statistics, or a related field is often preferred.
Several years of experience in call center operations and workforce management are typically required.
Experience with WFM software such as Genesys Cloud, NICE IEX, Verint, or Aspect is highly valued.
Physical Requirements:
Physical Requirements
Ongoing need for employee to see and read information, labels, documents, monitors, identify equipment and supplies, and be able to assess customer needs.
Frequent interactions with providers, colleagues, customers, members and visitors that require employee to verbally communicate as well as hear and understand spoken information, needs, and issues quickly and accurately.
Manual dexterity of hands and fingers to manipulate complex and delicate supplies and equipment with precision and accuracy. This includes frequent computer use for typing, accessing needed information, etc.
Remain sitting or standing for long periods of time to perform work on a computer, telephone, or other equipment.
Location:
Lake Park Building
Work City:
West Valley City
Work State:
Utah
Scheduled Weekly Hours:
40
The hourly range for this position is listed below. Actual hourly rate dependent upon experience.
$38.55 - $59.49
We care about your well-being - mind, body, and spirit - which is why we provide our caregivers a generous benefits package that covers a wide range of programs to foster a sustainable culture of wellness that encompasses living healthy, happy, secure, connected, and engaged.
Learn more about our comprehensive benefits package here (https://intermountainhealthcare.org/careers/benefits) .
Intermountain Health is an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.
At Intermountain Health, we use the artificial intelligence ("AI") platform, HiredScore to improve your job application experience. HiredScore helps match your skills and experiences to the best jobs for you. While HiredScore assists in reviewing applications, all final decisions are made by Intermountain personnel to ensure fairness. We protect your privacy and follow strict data protection rules. Your information is safe and used only for recruitment. Thank you for considering a career with us and experiencing our AI-enhanced recruitment process.
All positions subject to close without notice.
