Details
Open Date 10/16/2025
Requisition Number PRN16453N
Job Title PS Medical Secretary
Working Title PS Medical Secretary
Career Progression Track UGR
Track Level
FLSA Code Nonexempt
Patient Sensitive Job Code? Yes
Type Non Benefited Staff / Student
Temporary? No
Standard Hours per Week 15
Full Time or Part Time? Part Time
Shift Day
Work Schedule Summary
weekdays
Is this a work study job? No
VP Area U of U Health - Academics
Department 00902 - Pediatric Urology Development
Location Campus
City Salt Lake City, UT
Type of Recruitment External Posting
Pay Rate Range 18.16 - 26.33
Close Date 01/16/2026
Priority Review Date (Note - Posting may close at any time)
Job Summary
This position provides secretarial and administrative support in a hospital, clinic or laboratory environment. This position is not responsible for providing care to patients..
Responsibilities
Provides administrative support to clinicians, supervisors and departments by coordinating calendars and scheduling surgeries.
Types and proofs correspondence, memoranda, reports, proposals, technical papers, manuscripts and related materials.
Prepares and maintains accurate and orderly patient medical records.
Assists patients, patients' families, referring physicians, and third party carriers to resolve patient related issues, including explaining various @types of medical insurance plans.
Obtains pre-certifications as required by patients' health care plan or managed care provider when needed.
Provides additional general office and clinical support such as answering phones and responding to calls.
Problem Solving
Ability to perform the essential functions of the job as outlined above.
Demonstrated organizational, human relations, and effective communication skills.
Knowledge of medical terminology.
Strong word processing and spreadsheet software skills.
The incumbent may be required to prioritize tasks received from multiple staff members and determine the order of importance.
Ability to use discretion and judgment when scheduling appointments, screening calls, coordinate procedures, tests and other treatments as it relates to the patients care.
Ability to coordinate work processes with other departments, community, governmental or regulatory agencies and must understand the objective and policies governing the activities of the department and be able to effectively communicate this information to interested parties.
Disclaimer
This job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.
Working Conditions and Physical Demands
Employee must be able to meet the following requirements with or without an accommodation.
This is a sedentary position that may exert up to 10 pounds and may lift, carry, push, pull or otherwise move objects. This position involves sitting most of the time and is not exposed to adverse environmental conditions.
Minimum Qualifications
Required
Two years of secretarial experience, or equivalency (one year of education can be substituted for two years of related work experience).
Successful completion of medical software training may be required by a certain date within some departments.
Preferred
Two years of experience in a hospital, clinic or laboratory setting.
Patient registration or related field experience.
Preferences
Two years of experience in a hospital, clinic or laboratory setting.
Patient registration or related field experience.
Special Instructions Summary
Additional Information
The University is a participating employer with Utah Retirement Systems ("URS"). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS' post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.
This position may require the successful completion of a criminal background check and/or drug screen.
The University of Utah values candidates who have experience working in settings with students and patients from all backgrounds and possess a strong commitment to improving access to higher education and quality healthcare for historically underrepresented students and patients.
All qualified individuals are strongly encouraged to apply. Veterans' preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.
The University of Utah is an Affirmative Action/Equal Opportunity employer and does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran's status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.
To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Affirmative Action ( OEO /AA). More information, including the Director/Title IX Coordinator's office address, electronic mail address, and telephone number can be located at: https://www.utah.edu/nondiscrimination/
Online reports may be submitted at oeo.utah.edu
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