Administrative Assistant - Twinsburg

INTRALOX, LLC • Twinsburg, OH • 1d ago

Location Twinsburg, OH Job Category Administrative Division Intralox Job Description (General Summary) Intralox, LLC has an opening for an Administrative Assistant in the ThermoDrive Manufacturing Department based in Twinsburg, OH. Applicants must be highly motivated, self-managed, and have the ability to work both independently and in a performance-driven team environment. Intralox is a division of Laitram, L.L.C., with an extensive portfolio of innovative conveyance solutions and services that improve lives and optimize businessesworldwide. Our global workforceof over 3,000 employees in 20+ countriesconsist of reliable problem solvers, continuously developing and directly delivering solutions that have driven our customers' growth worldwide for more than 45 years. Intralox was founded on the principle of doing the right thing, by treating customers, employees, and suppliers with honesty, fairness, and respect. We invest heavily in these values and aim to practice our business philosophy principles every day, which is why we have been consistently recognized for innovation and workplace excellence. We believe in the power of a good idea no matter where it comes from, using trust as the foundation to how we work, and that self-managed people are our greatest asset. Job Responsibilities and Requirements Responsibilities:

Provide administrative support for the department

Manages payroll, employee records, employee interviews and onboarding

Resolves questions regarding pay policies, time off, uniforms and other company/department policies and procedures.

Develops and prepares departmental reports

Manages internal department finances, including credit card statements, invoices and expense reports.

Schedules meetings, creates agendas, takes meeting minutes, and orders catering as needed.

Develops and maintains SharePoint infrastructure and network folders

Submits requests as needed, including ITS, Facilities and Shipping

Coordinates office mail, schedules travel arrangements and itineraries

Orders and maintains supplies, including office, breakroom, facilities, uniforms etc.

Interfaces with all Plant visitors

Keep the office running smoothly - including occasional errands and maintaining organized filing systems

Take on special projects and administrative problem-solving as needed

Coordinate and manage the procurement of materials, tools, and supplies for maintenance specific jobs and facilities projects.

Track and reconcile purchase orders, invoices, and delivery schedules to ensure timely and accurate fulfillment.

Maintain vendor relationships and assist with sourcing new suppliers as needed.

Support the team in managing and monitoring work tickets, ensuring accurate documentation and timely resolution.

Assist in scheduling and coordinating maintenance projects, including communication with internal teams and external contractors.

Maintain organized records of purchases, work orders, and project documentation.

Provide general administrative support to the Maintenance/Facilities team, including filing, data entry, and correspondence.

Assist in the production process as needed, including the creation and completion of production jobs, and perform related Oracle transactions.

Support the shipment process as needed by scheduling carrier pickups, generating packing lists, and executing related Oracle transactions.

Maintain and update the material reports to reflect current inventory movements and ensure accurate tracking of material usage.

Continuously improves administrative processes

Requirements:

High School diploma or GED equivalent

Advanced computer skills, including Microsoft Office applicat

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