Administrative Associate

Cummins Inc. • San Leandro, CA • 4h ago

DESCRIPTION

Job Summary:

Coordinates documents and gathers and inputs data related to assigned administrative support duties for a team, department, function or other organizational leader/group. Completes work with a limited degree of supervision.

We are looking for a talented Administrative Associate (Pacific Time)

In this role, you will make an impact in the following ways:

Coordinate and maintain preventive and predictive maintenance schedules to minimize equipment downtime.

Support work order planning , aligning labor, parts, and equipment resources to meet operational priorities.

Compile, verify, and input data into spreadsheets, reports, and internal databases with high attention to detail.

Generate maintenance and performance reports , track key metrics (e.g., PM compliance, backlog), and support continuous improvement efforts.

Provide administrative support including scheduling meetings, arranging conference calls, and responding to internal and external inquiries.

Prepare vendor documentation , submit payment requests, and respond to accounts payable questions.

Maintain departmental procedures and documentation to support consistent operations.

Participate in cross-functional team projects focused on business process improvement .

RESPONSIBILITIES

In order to be successful in this role you will need the following:

Proven administrative or coordination experience (typically 3+ years), preferably in a maintenance or technical environment.

Strong organizational and time management skills with the ability to prioritize multiple tasks.

Proficient with Microsoft Office (Word, Excel, Outlook) and other business systems or databases.

Solid understanding of preventive maintenance processes and familiarity with work order management.

Ability to communicate clearly, work cross-functionally, and manage sensitive data with discretion.

Critical thinking skills and the ability to analyze data , identify issues, and support decision-making.

High school diploma or equivalent required; additional training or education in business or technical fields is a plus.

QUALIFICATIONS

Core Responsibilities

Develop and Maintain Maintenance Schedules - Create, manage, and optimize preventive and predictive maintenance schedules to minimize downtime and maximize equipment reliability.

Coordinate Work Orders and Resources - Ensure timely planning of work orders, aligning labor, materials, and equipment resources with operational priorities.

Track and Report Performance - Monitor schedule adherence, analyze maintenance metrics (e.g., PM compliance, backlog), and recommend improvements to planning processes.

Required Skills, Education, or Experience

Strong Organizational and Time-Management Skills with the ability to prioritize multiple competing tasks.

Critical Thinking & Problem-Solving - Ability to evaluate maintenance data, identify root causes, and make sound decisions that balance reliability, safety, and cost.

Cross-Functional Collaboration - Proven ability to work effectively with operations, parts professionals, sales, and support teams to align schedules and achieve common goals.

Preferred Skills, Education, or Experience

Technical Knowledge of Industrial Equipment gained through experience in maintenance, reliability, or operations.

Education, Licenses, Certifications:

High school diploma or certificate of completion of secondary education or equivalent experience to the extent such experience meets applicable regulations.

This position may require licensing for compliance with export controls or sanctions regulations.

Experience:

Requires significant relevant work experience or specialized skills obtained through education, training or on-the-job experience.

Compensation and Benefits

Base salary rate commensurate with experience. Additional benefits vary between locations and include options such as our 401(k) Retirement Savings Plan, Cash Balance Pension Plan, Medical/Dental/Life Insurance, Health Savings Account, Domestic Partners Coverage and a full complement of personal and professional benefits.

Job Service

Organization Cummins Inc.

Role Category Hybrid

Job Type Office

Min Salary $31.83

Max Salary $47.77

Application End Date 22-JAN-2026

ReqID 2420956

Relocation Package No

Cummins and E-Verify

At Cummins, we are an equal opportunity and affirmative action employer dedicated to diversity in the workplace. Our policy is to provide equal employment opportunities to all qualified persons without regard to race, gender, color, disability, national origin, age, religion, union affiliation, sexual orientation, veteran status, citizenship, gender identity and/or expression, or other status protected by law. Cummins validates the right to work using E-Verify and will provide the Social Security Administration (SSA) and, if necessary, the Department of Homeland Security (DHS), with information from each new employee's Form I-9 to confirm work authorization. Visit http://EEOC.gov to know your rights on workplace discrimination.

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