Client Services Coordinator

Dorsey & Whitney • Missoula, MT • 2w ago

We are seeking a part-time Client Services Coordinator for our Missoula office. In this role, you will be a first point of contact for many of our clients and visitors as you provide a warm, professional welcome in our main reception/client services area. In addition to serving at the main reception desk, you will direct callers and inquiries to the appropriate department or individual at the Firm. Do you excel at providing excellent customer service? Do you love working in a dynamic, fast-paced professional environment? If so, we would appreciate hearing from you. This is a fully on-site, part-time position, and the work hours are 10:00 am - 3:00 pm.In this role, you will:Answer phones and direct incoming callers, greet clients and visitors, and provide concierge services to clients and Firm members. Promote and maintain the good will and reputation of the Firm by maintaining the highest level of professional conduct and confidentiality.Maintain a clean and uncluttered work area, ensuring that sensitive materials and valuable items are secure. Assist with logging and scanning daily mail.Log package deliveries. Scan as needed.Coordinate and reserve conference rooms, calendar accordingly.Maintain updated Wi-Fi passwords and post information in all conference rooms and visiting attorney offices.Prepare conference room for meetings, arrange lunches and greet clients; clean-up after events and meetings in a timely manner.Assist IS team with conference room set up for meetings and presentations.Schedule visiting attorney offices, conference rooms, and provide administrative services and resources to visiting attorneys (equipment, catering, etc.)Maintain updated Wi-Fi passwords and post information in all conference rooms and visiting attorney offices.Assist with supply and kitchen inventory.Assist with saving electronic files.Keep supervisor informed of activities and of any significant issues. May perform other duties not listed above. What we're looking for:High School diploma or G.E.D. equivalent.At least 1 year of administrative support or related experience.Accurate typing skills.Good oral and written communication skills.Ability to work effectively with all levels of personnel.Attention to detail and accuracy.Strong organizational skills. Strong customer/client service focus and skills.Ability to adhere to deadlines.Ability to maintain client and firm confidentiality.Ability to work independently and in a team environment.Working knowledge of Microsoft Office.Physical strength and agility to permit full performance of the duties of the position, including daily bending, operating office equipment, and moving up to approximately 30 pounds.Preferred:Previous law firm or other professional services experience.About Dorsey:Dorsey & Whitney is an international law firm with more than 575 lawyers in 21 offices throughout the United States, Canada, Europe and Asia. We are a premier legal counselor to companies worldwide in a wide range of industries, including banking & financial institutions; development & infrastructure; energy & natural resources; food, beverage & agribusiness; healthcare & life sciences; and technology.Dorsey offers opportunities for advancement within a collaborative and dynamic environment, with competitive pay and excellent benefits. Our benefits are available to business professionals working 17+ hours/week along with their dependents, including spouses and domestic partners regardless of gender. Dorsey's benefit package includes: comprehensive medical insurance with coverage for infertility, gender-affirming care, behavioral health, and access to virtual providers; dental insurance; vision insurance; 401(k) retirement savings plan with Firm contribution; basic and optional life insurance; short and long-term disability; paid time off; up to 8 weeks of paid parental leave with up to an additional 6-8 weeks of paid short-term disability for business professionals who give birth; paid holidays; paid v

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Coca-Cola Bottling Company High Country • Missoula, MT • 5h ago

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