JOB REQUIREMENTS: Join our dedicated Court Services Team and play a
vital role in supporting judicial operations with accuracy, integrity,
and a strong commitment to public service. The Part-Time Deputy Clerk
(20 hours per week) is responsible for all court files and court records
and are the interface between the Courts and the public, law
enforcement, lawyers and other Departments involved in the Court system.
Deputy Court Clerks draft, prepare, accept, process, manage and monitor
court orders, court documents, legal forms and correspondence; schedule
and clerk all Court hearings; determine and monitor deadlines. Performs
intermediate administrative support and researches Wisconsin State
Statutes, ordinances, local rules, Supreme Court Rules and other
applicable regulations and apply the appropriate legal provisions to
ensure accuracy and compliance. Deputy Clerks analyze facts, statutes
and exercise sound judgment to arrive at conclusions that are
appropriate and within statutory guidelines. Assists in access to and
use of the Court system and database; explain court processes and
procedures; and provide information regarding available resources. The
anticipated starting wage is between \$24.36/hr and \$25.72/hr. In
addition to hourly rate, part-time positions will receive \$2.55 per
hour in lieu of fringe rate. Primary Responsibilities The following
duties are primarily performed and which are essential for this
position. Employees are expected to be able to perform each of these job
duties satisfactorily and successfully to be qualified for the position.
Other duties may be required and assigned. Utilizes the Wisconsin Court
System database to create, manage and monitor Court case/records from
initial filing through disposition, retention and/or destruction;
Researches and applies state statutes, Supreme Court Rules, ordinances,
local rules and other applicable regulations specific to each
case/record @type during each stage of its progression through the court
system which includes, but is not limited to: determining filing, notice
and scheduling deadlines; venue, filing and notice requirements;
confidentiality; parties\' access to a case. Prepares, creates, reviews
and distributes court orders, judgments, warrants/capias, and other
documents for judges, court commissioner or staff signature. Interprets
and verifies statutory authority in preparation of court orders and
other court documents; enters and disposes of cases; distributes
paperwork to agencies, attorneys, and individuals. Electronically files
proposed orders and documents that must be prepared outside the state
court database for judicial review and/or signature utilizing the
Non-Party E-filing portal on the Wisconsin State Court website. Clerks
all circuit court hearings, including conducting scheduling conferences.
Creates accurate court minutes in the court file; administers oaths to
witnesses; collects and marks exhibits; schedules future court dates;
operates courtroom technology/equipment; professionally communicates
with all parties in the courtroom. Schedules and reschedules cases in
accordance with statutory deadlines and notice requirements pursuant to
Wisconsin State Statutes, ordinances and local rules; coordinates
scheduling with the District Attorney\'s Office, Corporation Counsel,
City Attorney, Public Defender\'s Office, Child Support Agency, Dunn
County Human Services, other attorneys and self-represented litigants;
prepares Notices of Hearings including designated methods of appearance
and distributes to parties. Schedules interpreters for all court
proceedings involving non-English speaking or deaf individuals. Assists
with coordinating yearly schedule for the Court Commissioner and/or
mediator. Assigns Guardians ad Litems and adversary counsel pursuant to
Wisconsin Statutes; prepares orders for payment of Guardian ad
Litem/adversary counsel services. Prepares and distributes accountings,
report forms and guidelines annually to guardians; reviews accounts and
reports for accuracy and completeness when filed; follows up on overdue
accounts and reports. Maintains inventory and orders office supplies,
forms, and equipment. Enters ordered supplies into the county\'s
financial software system (SAP). Makes fiscally responsible decisions
when placing orders to ensure purchases are within the allotted budgeted
amount each year. Maintains jury pools and panels; issues summonses and
trial dates; assembles jury panels, qualifies and excuses jurors;
prepares vouchers for jury payments; communicates with attorneys,
jurors, jury bailiffs and agencies regarding jury schedules; performs
numerous follow-up tasks with jurors. Conducts public record searches
and criminal background checks; facilitates access to, certifies and
provides copies of court files/documents, including monthly reports for
cases filed; processes and executes substitutions of judge, judicial
transfers and assignments; monitors and maintains court exhibits,
retention and destruction of exhibits and court files. Prepares cases
for appeal to the Court of Appeals and the State Supreme Court,
including compilation of the electronic court record and notification to
attorneys prior to submission of the file to a higher court. Assists
self-represented litigants through provision of guidelines, available
resource information handouts, direction to on-line resources;
re-directs individuals to other county, city, state and federal
departments as appropriate; addresses language barriers and utilizes
resources to effectively communicate with non-English speakers. Reviews
documents presented for filing with the individual filer for
completeness. Answers and screens incoming telephone calls, responds to
court e-mail, timely processes incoming and outgoing mail and faxes.
Receives payments for fines, fees, costs and forfeitures; processes down
payments and final payments in Sheriff\'s Sales; determines and collects
applicable filing fees for initial case filings and subsequent motions,
record searches, copy fees and certification fees dependent on case
@type. Creates financial assessments and payment plans within the court
cases; interviews individuals for eligibility of payment plans;
satisfies judgments; prepares drivers\' license reinstatement forms upon
payment or approved application of payment plan; refers individuals to
collection agency for past due debts. Completes daily deposit as
requested, and securely delivers bank deposit to the appropriate
financial institution. Deputized as Deputy Register in Probate/Probate
Registrar. Performs other duties of a comparable level/@type, as
assigned. ** OTHER EXPERIENCE AND QUALIFICATIONS: Minimum of two
(2) years of experience as a paralegal or other related field.
** APPLICATION INSTRUCTIONS: Apply Online:
https://www.governmentjobs.com/careers/dunncounty/jobs/5108937/part-time-deputy-clerk?page@type=jobOpportunitiesJobs
