Payroll Administrator

Aston Carter • San Diego, CA • 4h ago

Description

The Payroll Administrator is responsible for the day-to-day operations of the payroll function within the local business unit. The primary responsibilities are maintaining employee and contractor timecards, preparing Excel files needed for payrolls, ensuring accurate vacation accrual balances, acting as liaison between the site and corporate payroll and communicating with employees on timecard and payroll issues. In addition to previous experience, the successful candidate must have a good working knowledge of computer systems, good organization and communication skills and be able to work overtime as needed.

Job Core Responsibilities:

Maintain employee timesheets in Made2Manage (ERP) and Unanet (timekeeping) for approximately 350 site employees

Prepare and send hours files to corporate payroll and staffing agencies

Maintain employee vacation and sick accrual records

Track meal break times and provide reporting

Track employee shift differentials

Process employee safety reimbursements

Process employee final checks and special payments

Respond to employee timecard and payroll related inquiries

Interface between employees and corporate payroll on pay related issues

Maintain databases, reports and records that are necessary to support payroll activities

Perform timecard audits to ensure accurate recording of time to government contracts

Provide administrative assistance to HR department

Participate in continuous improvement activities

Keep strict confidentiality of all payroll information according to company policies and procedures.

Experience:

3-5 years of previous experience with payroll and/or bookkeeping.

Skills:

Intermediate level in Excel (pivots, sumif, vlookup, etc.)

Strong verbal and written communications skills

Excellent organizational skills

Strong attention to detail and reviewing own work to ensure accuracy

Excellent problem-solving skills and ability to work proactively to prevent pay discrepancies

Ability to maintain strict confidentiality with sensitive information

Team player with the ability to multi-task and meet deadlines

Please note that the salary range information is only applicable for California. Compensation is based on a variety of factors, candidate experience, qualifications, location as well as market and business considerations. Pay Range: $34/hour- $37/hour.

Preferred Qualifications:

Bilingual (Spanish)

Some Human Resources experience

This position requires use of information which is subject to the International Traffic in Arms Regulations (ITAR). All applicants must be U.S. persons within the meaning of ITAR. ITAR defines a U.S. person as a U.S. Citizen , U.S. Permanent Resident (i.e. ' Green Card Holder'), Political Asylee, or Refugee.

Pay and Benefits

The pay range for this position is $34.00 - $37.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in San Diego,CA.

Application Deadline

This position is anticipated to close on Oct 28, 2025.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.

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