Election Records & Research Analyst 2025-02527
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Election Records & Research Analyst 2025-02527
Salary
$24.78 - $27.53 Hourly
Location
Cheyenne, WY
Job Type
Permanent Full-time
Job Number
2025-02527
Department
Secretary of State
Division
Elections
Opening Date
10/10/2025
Closing Date
Continuous
FLSA
Non-Exempt
Job Classification
BARD07
Description
Benefits
Questions
Description and Functions
Open Until Filled
GENERAL DESCRIPTION:
The Records Analyst Election Specialist is responsible for the administration of election duties in the Election Division of the Secretary of State's Office. The Secretary of State's office is charged with maintaining uniformity in all elections in Wyoming and is responsible for the administration of election duties in the Election Division.
Human Resource Contact: Jen Shirley/ 307-777-6385 /jennifer.shirley1@wyo.gov
ESSENTIAL FUNCTIONS:The listed functions are illustrative only and are not intended to describe every function which may be performed in the job level.
Performs daily activities required by the Wyoming Election Code and the federal Help America Vote Act (HAVA), the Wyoming Campaign Finance Information System (WYCFIS), and the Wyoming Voter Registration System (WYOREG).
Provides technical assistance to the county clerks in the area of the conduct of elections.
Responsible for monitoring issues relating to lobbyist registration and disclosure, campaign finance and ethics disclosure, and initiative and referendum submittals.
Provides information services to the public relating to lobbyist registration and disclosure, campaign finance and ethics disclosure, and initiative and referendum inquiries.
Responsible for working with the Legislature, the Legislative Service Office, the Attorney General's Office, lobbyists, and federal agencies such as the Election Assistance Commission (EAC) and Health and Human Services (HHS).
Conducts research and advises clerks about election procedures.
Assists with the content and the production of the election calendar, forms, and other publications required for the conduct of the election.
Prepares statewide election results and reports, monitors WYCFIS, tracks election data for compliance with statutes, verifies statewide initiative/referendum and ballot access petitions, new political party petitions, and independent candidate petitions.
Provides both written and oral guidance on election inquiries from state, county, municipal and school officials, as well as local special district board members.
Responsible for technical assistance to county and municipal clerks with Election Code inquiries, HAVA issues, and election rules and policies. Acts as a liaison between the 23 county clerks and the Secretary of State's Office, explaining agency policies, procedures, and practices as they pertain to elections.
Manages WYCFIS and works with the Technology Director and contract vendor to maintain WYCFIS.
Responsible for setting requirements and testing to maintain and update WYCFIS to prepare for the next election cycle.
Responsible for help desk for the users of WYCFIS and conducts training for those users.
Makes recommendations for changes to the Wyoming Election Code, state rules for elections, lobbyists, statutes and rules, and WYCFIS.
Responsible for knowledge of principles, practices, and methods of election records management.
Provides guidance on election publications, including reviewing the election calendar, updating and preparing the Election Code for statutory amendments, and overseeing the revision and preparation of both the Wyoming Constitution and the campaign finance disclosure user guide.
Coordinates and oversees petition processes, including the compilation of forms, evaluation of initiatives/referendum submissions, and vetting of new political party and
independent candidate submissions for the general election ballot.
Fulfills internal and external data requests.
Performs some software implementation and management.
Gives technical assistance, advice, and information to agency personnel, the public, and state and federal agencies regarding governmental and confidential records and data.
Oversees record-keeping practices, sets retention periods in line with legal and policy guidelines, and periodically purges outdated files, directing them for either destruction or appropriate relocation.
Creates and delivers presentations.
Performs other duties as assigned.
Qualifications
PREFERENCES:
Preference will be given to those with election administration experience.
KNOWLEDGE:
Knowledge of theories, principles, and practices of elections.
Knowledge of governmental records systems.
Knowledge of statutes relating to elections, campaign finance disclosure, lobbyist disclosure, and ethics disclosure.
Knowledge of principles, practices, and methods of records management.
MINIMUM QUALIFICATIONS:
Education:
Bachelor's Degree (typically in Records or Data Management)
Experience:
0-1 year of progressive work experience (typically in Records and Data Management) with acquired knowledge at the level of a Records & Data Management Clerk
OR
Education & Experience Substitution:
3-4 years of progressive work experience (typically in Records and Data Management) with acquired knowledge at the level of a Records & Data Management Clerk
Certificates, Licenses, Registrations:
None
Necessary Special Requirements
PHYSICAL WORKING CONDITIONS:
Occasional travel required.
Typically, the employee may sit comfortably to perform the work; however, there may be some walking, standing, bending, carrying light items, driving an automobile, etc.
Special physical demands are not required to perform the work.
NOTES:
FLSA: Non-Exempt
Supplemental Information
Please visit our website at http://soswy.state.wy.us
Click here (https://ai.wyo.gov/divisions/human-resources/consultative-services/compensation/pay-tables-salary-averages) to view the State of Wyoming Classification and Pay Structure.
URL: http://agency.governmentjobs.com/wyoming/default.cfm
Class Specifications are subject to change, please refer to the A & I HRD Website to ensure that you have the most recent version.
Working for the State of Wyoming provides employees with a range of valuable benefits and offers a fulfilling career path. Employees enjoy comprehensive healthcare coverage, including medical, dental, and vision plans, ensuring their well-being and that of their families. Additionally, the state offers multiple retirement plans, which provide financial security and stability for employees once their career in public services comes to an end. the state recognizes the importance of personal time and offers generous paid time off and flexible arrangements, allowing employees to recharge, take care of personal matters, and maintain a healthy work-life integration.
There are many benefits to living and working in Wyoming. Beautiful country with wide-open spaces, clean air, great recreational activities, and no State income tax to mention a few!
Click here (https://ai.wyo.gov/for-job-seekers) to learn more!
