Administrative Coordinator

Aston Carter • Southwest Ranches, FL • 9h ago

Job Title: Service AdministratorJob Description

We are seeking a detail-oriented Service Administrator to support service operations and project-based activities. This role is essential in managing intake requests, purchase orders, inventory reconciliation, and generating performance reports using ServiceMax. The ideal candidate will have a strong background in operational support, particularly within the medical device industry, and be comfortable working in a process-driven environment. This position also serves as a backup for intake operations, which may occasionally involve light physical work.

Responsibilities

Manage intake requests and ensure timely processing.

Oversee purchase order follow-up and intake processing.

Conduct inventory reconciliation and maintain data accuracy.

Generate reports for service performance tracking using ServiceMax.

Serve as a backup for intake operations with occasional light physical work.

Essential Skills

Minimum 2 years in service or operations support.

Strong experience with ServiceMax.

Proficiency in purchase order follow-up and intake processing.

Expertise in inventory reconciliation and data accuracy management.

Ability to generate reports for service performance tracking.

Additional Skills & Qualifications

Experience with SAP or other ERP/CRM platforms.

Exposure to medical device service environments.

Familiarity with preventive maintenance automation.

Knowledge of trunk stock reconciliation.

Experience with PM automation or digital field service tools.

Understanding of medical device service workflows.

Strong organizational and communication skills.

Ability to work independently and manage multiple priorities.

Work Environment

The position is based onsite in Fort Lauderdale, FL, following standard business hours. The setting is office-based with occasional light physical work during intake backup. This is a 15-month contract-to-hire opportunity.

Job Type & Location

This is a Contract to Hire position based out of Weston, Florida.

Pay and Benefits

The pay range for this position is $22.58 - $22.58/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Southwest Ranches,FL.

Application Deadline

This position is anticipated to close on Oct 19, 2025.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.

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