Beckman Center Administrative Assistant II - San Diego Zoo Wildlife Alliance

Zoological Society of San Diego • Escondido, CA • 8h ago

San Diego Zoo Wildlife Alliance is a nonprofit international conservation leader, committed to inspiring a passion for nature and creating a world where all life thrives. Empowering people from around the globe to support our mission to conserve wildlife through innovation and partnerships, we support cutting-edge conservation, and bring the stories of our work back to our two world-famous front doors - the San Diego Zoo and San Diego Zoo Safari Park - giving millions of guests, in person and virtually, the opportunity to experience conservation in action. The deep and extensive knowledge gained from more than a century of experience in wildlife care, health, veterinary services, nutrition and conservation makes us invaluable in the global effort to save species. Our team members play a crucial role in driving our conservation efforts forward and bringing us closer to a world where all life thrives.

HOW YOU WILL IMPACT OUR MISSION

The Administrative Assistant II provides advanced-level administrative support while handling a wide variety of complex administrative details. This position reports to a Vice President/Director/Manager.

WHAT YOU WILL DO

Provide advanced-level administrative support to assigned manager and coordinate priorities across departments and units.

Schedule and maintain calendar for assigned manager including, but not limited to, setting complex appointments and travel aligned with strategic priorities.

Operate and maintain various cloud storage platforms and other on-line tools to leverage systems and reporting for purchasing, finance, legal and other business functions.

Positively and professionally represent the organization to all team members and visitors.

Research, order, and stock office and specialized supplies.

Coordinate, setup and prepare for complex meetings.

WHAT ARE WE LOOKING FOR

The ideal candidate will have experience in a professional administrative capacity. This role requires a dependable professional with front desk or receptionist experience and a strong commitment to excellent customer service. They serve as the first point of contact so must possess exceptional interpersonal skills, maintaining a professional and welcoming demeanor at all times. Reliability, attention to detail, and strong verbal and written communication skills are essential. The ideal candidate will be comfortable managing a wide range of administrative, financial, and technical responsibilities to support both day-to-day operations and ongoing departmental projects.

JOB EXPERIENCE

Advanced, diversified, and confidential administrative functions requiring broad and comprehensive experience required.

Must have at least two years of administrative support experience.

EDUCATION AND CERTIFICATIONS

High School Diploma required.

Some college preferred.

SKILLS AND KNOWLEDGE

Must have strong organizational skills.

Ability to communicate effectively, both orally and in writing required.

Ability to operate moderately complex computer software programs required.

Ability to handle complex situations with a high level of tact and diplomacy required.

Knowledge of Zoology and conservation issues is desirable in some assignments preferred.

SOME OF THE PERKS YOU WILL ENJOY AS A TEAM MEMBER

Free admission to the San Diego Zoo and the San Diego Zoo Safari Park

Family Passes

Complimentary Tickets

Local and In-House Discounts

Employee Assistance Program

Wellness Program.

IMPORTANT DETAILS

Location: Escondido, CA

Position Type: Hourly Full-Time Non-Exempt Position

Hourly Rate: $26.19

Fraudulent Recruiting

Beware of fraudulent recruiting. Legitimate San Diego Zoo Wildlife Alliance contacts will use an @sdzwa.org email address. We do not request money, checks, equipment orders, or sensitive personal data during the recruitment process. San Diego Zoo Wildlife Alliance only conducts interviews via phone, Zoom, Teams or in-person.

If you have been asked for any of the above, or believe you have been contacted by someone posing as a San Diego Zoo Wildlife Alliance employee, please e-mail sdzwacareers@sdzwa.org. If you feel that you have been the victim of fraud, please contact your financial institution(s) immediately.

Be an ally for wildlife by joining our team!

At San Diego Zoo Wildlife Alliance, we thrive on celebrating our differences. Diversity is vital for the benefit of our team members, our guests, our community, and our wildlife.

All qualified applicants will receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, or other legally protected status.

If you require a reasonable accommodation to complete an application, please email your request to sdzwacareers@sdzwa.org and provide the job title and location to which you are applying.

As a Federal Contractor, San Diego Zoo Wildlife Alliance is required to participate in the E-Verify Program to confirm eligibility to work in the United States. We are not offering sponsorship for this position at this time.

San Diego Zoo Wildlife Alliance is a drug free workplace.

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