Current Employees:
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The Accountant oversees the assigned department's internal accounting and reporting functions and assists management with all fiscal functions, including budget formulation and monitoring of accounts, to ensure compliance with University policies and warrant availability of department funds at all times.
CORE JOB FUNCTIONS
Prepares balance sheets, profit and loss statements, and other financial reports.
Analyzes trends, costs, revenues, financial commitments, and obligations incurred to predict future revenues and expenses.
Reports assigned department's finances to management and offers suggestions about resource utilization, tax strategies, and assumptions underlying budget forecasts.
Verifies the accuracy of journal vouchers and accounting classifications assigned to various records.
Examines and reconciles expenditure and revenue accounts.
Reviews and approves all reimbursements, check requisitions, and purchase orders.
Assists with fiscal year end process including entries for the necessary accruals.
Develops, analyzes, audits, reconciles, and monitors fiscal reports based upon current and historical financial revenues and expenditures.
Participates in planning long- or short-term business objectives.
Adheres to University and unit-level policies and procedures and safeguards University assets.
This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities as necessary.
CORE QUALIFICATIONS
Education:
Bachelor's degree in relevant field
Certification and Licensing:
Not Applicable
Experience:
Minimum 1 year of relevant experience
Knowledge, Skills and Attitudes:
Knowledge of generally accepted accounting procedures and principles.
Knowledge of budget control methods, policies, and procedures.
Ability to prepare financial and accounting records.
Ability to analyze, consolidate, and interpret accounting data.
Ability to compile, organize, interpret, and communicate accounting data and results concisely.
Ability to manage a budget and work within the constraints of that budget.
DEPARTMENT ADDENDUM
Department Specific Functions
Prepare journal entries as needed (routinely)
Support UMPD accounting functions as needed (e.g., monthly "Re-Bills" /Internal Invoices)
Prepare reconciliations (i.e., Monthly Sales Tax reconciliation, AR reconciliation)
Create requests for Purchase Orders as needed Submit "Purchasing Card" (P-Card) verifications with proper supporting documentation as needed
Obtain and review vendor invoices/identify and resolve discrepancies
Prepare internal University invoices for vendor reimbursables
Prepare and submit check request payments for Utilities of University owned properties (i.e., Rental homes)
Apply customer rental payments
Prepare deposits for checks received from tenants and vendors, and record corresponding transactions in Workday
Generate AR aging report on a biweekly basis for real estate manager
Prepare and submit routine uploads of purchase transactions (i.e., Fastenal uploads)
Prepare and review analytical reports (Analytical reports defines that the accountant is analyzing the data, not only compiling the data. Frequency varies; it may be weekly, monthly, even annual reports, AND accountant may provide recommendations)/graphs including, but not limited to the following:
Overtime
Outside Services Spend Analysis
Fuel Trend Analysis
Assist with special projects requested by Facilities Operations & Planning's Leadership Team
"Academic/Classroom & Administrative Space/Use Credits" to HRL from Facilities for the " Academic/Classroom & Administrative Spaces" located within each existing applicable "HRL" building: LSV; M/P; Eaton; CV
Weekly download of TMA billing report and upload from TMA to Workday
Monthly reconciliation / calculation of Sales Tax for Parking and Transportation applicable sales (includes Wellness and CaneCard Sales Tax and occasionally Metro-Rail Cards)
Monthly charge outs of "PayByPhone (PbP)" for Parking and Transportation Department
Monthly charge outs of "Events Rebills" for Parking and Transportation Department
Monthly charge outs of internal PG sales related to "Parking Permits" for Parking and Transportation Department
Monthly reclassification of all credit card transactions processed and coded through First Notice Rule (FNR) by front desk Parking and Transportation team into the various "Revenue Categories" and "Sales Tax" in Workday
Process "refunds" as needed from parking deductions for Parking and Transportation Department
Process approved "refunds" as needed related to parking citations
Coordinate with various Parking and Transportation Department vendors to ensure billing and payments are current
Process journal entries in Workday to clear Ledger 1491 (for PG003884) for "STRIPE" transactions as necessary
Prepares monthly parking invoices for vendors/contractors that have employees parking on University parking lots (as needed). Examples include, Coastal Construction
Department Specific Qualifications
Education:
Refer to "Core Qualifications" section.
Certification and Licensing:
Refer to "Core Qualifications" section.
Experience:
Refer to "Core Qualifications" section.
Knowledge, Skills and Attitudes:
Must have a very high level of proficiency in the use of Microsoft EXCEL.
Must have excellent communication skills; both verbal and written.
Ability to analyze and report findings in clear, complete, and logical form.
Ability to use independent judgment, within established guidelines, in the course of undertaking assigned responsibilities.
Ability to identify internal controls enhancements and other process improvement opportunities.
Ability to organize work, set priorities, meet deadlines, and complete assignments with minimal supervision.
Knowledgeable basic accounting systems/applications for accounting functions.
Knowledgeable of accounting, auditing, financial forecasting and budgeting principles and practices.
The University of Miami is an Equal Opportunity Employer - Females/Minorities/Protected Veterans/Individuals with Disabilities are encouraged to apply. Applicants and employees are protected from discrimination based on certain categories protected by Federal law. Click here (https://www.hr.miami.edu/careers/eo-ada/index.html) for additional information.
Job Status:
Full time
Employee Type:
Staff
Pay Grade:
A6
