Office Support Specialist II 2025-02505
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Office Support Specialist II 2025-02505
Salary
$22.63 Hourly
Location
Riverton, WY
Job Type
Permanent Full-time
Job Number
2025-02505
Department
State Engineer
Division
Division III
Opening Date
10/09/2025
Closing Date
Continuous
FLSA
Non-Exempt
Job Classification
BAAS06
Description
Benefits
Questions
Description and Functions
Open Until Filled
GENERAL DESCRIPTION:
This critical administrative position functions as Office Manager responsible for organizing and coordinating office operations and procedures to ensure organizational effectiveness and efficiency for the Board of Control, Water Division III. A top-performing candidate will be able to perform senior-level administrative functions to support the technical operations of the Division.
Human Resource Contact: Rachael Reinhardt 307-777-6143rachael.reinhardt2@wyo.gov
ESSENTIAL FUNCTIONS: The listed functions are illustrative only and are not intended to describe every function which may be performed in the job level.
Maintains office services by organizing office operations, procedures, and communication to the Division and the public.
Prepare and edit correspondence, forms, reports, and other various documents; retrieve and integrate information for dissemination.
Manage and maintain the division database and filing systems.
Research a variety of problems requiring the knowledge of agency operations, rules, regulations, policies, and statutory requirements.
Plan and schedule meetings and appointments; organize and maintain technical and legal paperwork and digital files of water rights information; perform specialized tasks and other duties delegated by management. Prepares notification letters for the adjudication process to the appropriator.
First-line contact for the public, government agencies, and private industry clientele; assists the public with inquiries regarding water rights and filing water rights applications; directs the public to appropriate technical staff members when needed.
Conduct water rights research and disseminate information through all available means; compare water right records with ownership records and other related data with regard to specific land tracts (performs this by researching water rights databases and division records); research ownership and title transfers; respond to requests by the public involving an explanation of water rights and their definitions.
Utilizes GIS and paper records, interprets property legal descriptions, and communicates with other states, local, and federal level officials and agencies to exchange information.
Manages activity reports and data submissions for the Division; supports staff with an accounting of time, data verification, and mail handling; compiles and prepares the annual report for publication. Support associate administrative personnel in agency mail handling and customer service functions.
Manage database by performing extensive data entry, building reports, queries, and performing quality assurance checks on all electronic data submissions; manage the reporting process for division staff; review water rights searches by other staff for accuracy. Determine the proper course of action to correct inaccurate information.
Manage inventory and purchase office supplies and materials for multiple offices and locations; maintain office equipment in working order, deal with vendors, and perform repair work when needed.
Qualifications
PREFERENCES:
Preference may be given to those with an Associate's Degree in Business or 2-4 years of progressive work experience in office records and communications.
Strong communication skills and customer service skills are a must!
KNOWLEDGE:
Knowledge in applicable computer applications.
Knowledge of records processing and maintenance procedures and systems.
Knowledge in the preparation of complicated documents.
Knowledge and understanding of the agency, and each respective division/program.
Knowledge of investigating alleged non-compliance.
Knowledge of project management.
MINIMUM QUALIFICATIONS:
Education:
Associate's Degree (typically in Business)
Experience:
0-2 years of progressive work experience (typically in Business Office Communications) with acquired knowledge at the level of an Office Support Specialist I
OR
Education & Experience Substitution:
2-4 years of progressive work experience (typically in Business Office Communications) with acquired knowledge at the level of an Office Support Specialist I
Certificates, Licenses, Registrations:
None
Necessary Special Requirements
PHYSICAL WORKING CONDITIONS:
Typically, the employee may sit comfortably to perform the work; however, there may be some walking, standing, bending, carrying light items, driving an automobile, etc.
Special physical demands are not required to perform the work.
NOTES:
FLSA: Non-Exempt
Supplemental Information
Clickhere (https://ai.wyo.gov/divisions/human-resources/consultative-services/compensation/pay-tables-salary-averages) to view the State of Wyoming Classification and Pay Structure.
URL:http://agency.governmentjobs.com/wyoming/default.cfm
The State of Wyoming is an Equal Opportunity Employer and actively supports the ADA and reasonably accommodates qualified applicants with disabilities.
Class Specifications are subject to change, please refer to the A & I HRD Website to ensure that you have the most recent version.
Working for the State of Wyoming provides employees with a range of valuable benefits and offers a fulfilling career path. Employees enjoy comprehensive healthcare coverage, including medical, dental, and vision plans, ensuring their well-being and that of their families. Additionally, the state offers multiple retirement plans, which provide financial security and stability for employees once their career in public services comes to an end. the state recognizes the importance of personal time and offers generous paid time off and flexible arrangements, allowing employees to recharge, take care of personal matters, and maintain a healthy work-life integration.
There are many benefits to living and working in Wyoming. Beautiful country with wide-open spaces, clean air, great recreational activities, and no State income tax to mention a few!
Click here (https://ai.wyo.gov/for-job-seekers) to learn more!
