Senior Administrative Assistant

AbbVie • Irvine, CA • 4h ago

Company Description

AbbVie's mission is to discover and deliver innovative medicines and solutions that solve serious health issues today and address the medical challenges of tomorrow. We strive to have a remarkable impact on people's lives across several key therapeutic areas - immunology, oncology, neuroscience, and eye care - and products and services in our Allergan Aesthetics portfolio. For more information about AbbVie, please visit us at www.abbvie.com. Follow @abbvie on X, Facebook, Instagram, YouTube, LinkedIn and Tik Tok (https://www.tiktok.com/@abbvie) .

Job Description

The Senior Administrative Assistant answers phones and manages the department's calendars. They schedule both domestic and international travel, and handle all correspondence, including the scheduling of couriers. The assistant processes expense reports, plans meetings and events, and creates or revises business documents as needed. They prepare presentations from source materials and set up teleconferences, WebEx sessions, and Blackberry/iPhone devices. The Senior Administrative Assistant also manages billing tasks, compiles meeting materials, and efficiently handles other similar administrative responsibilities for the department.

Responsibilities:

Provides advanced administrative support to VP level or equivalent. May provide backup support to other staff as needed.

Monitors and prioritizes executive's email, highlights actions, and routinely authors responses.

Coordinates and maintains departmental files, as assigned, in compliance with corporate and legal guidelines.

Follows company purchasing and other established procedures.

Uses intermediate to advanced software skills to perform assigned work. Uses and understands Microsoft Office Suite and other business-specific software, including Corporate Travel website and other programs.

Coordinates new employee office setups and onboarding.

Professionally interacts with high level executives.

Consistently handles confidential or business-sensitive information.

Maintains and manages calendars, including meeting and travel scheduling and domestic and international travel arrangements.

Proactively identifies and resolves scheduling conflicts.

Qualifications

Minimal Requirements:

At least 3 years of administrative assistant-related experience providing support to VP level or above

High School diploma

Intermediate to advanced knowledge of Microsoft Office Suite, Outlook, and Adobe Acrobat

Experience working in a global company

Preferred Qualifications:

Bachelors Degree

Other Required Skills:

Self-starter able to function at a high level with general instruction

Builds strong relationships with peers and cross-functional partners

Team-oriented, with a can-do attitude and desire to contribute productively

Learns quickly and can adapt to changing priorities

Open to suggestions and innovation for improvement

Professional demeanor and ability to maintain confidentiality

Understanding of business processes and requirements

Additional Information

Applicable only to applicants applying to a position in any location with pay disclosure requirements under state or local law: ?

The compensation range described below is the range of possible base pay compensation that the Company believes in good faith it will pay for this role at the time of this posting based on the job grade for this position. Individual compensation paid within this range will depend on many factors including geographic location, and we may ultimately pay more or less than the posted range. This range may be modified in the future. ?

We offer a comprehensive package of benefits including paid time off (vacation, holidays, sick), medical/dental/vision insurance and 401(k) to eligible employees.?

This job is eligible to participate in our short-term incentive programs. ?

This job is eligible to participate in our long-term incentive programs?

Note: No amount of pay is considered to be wages or compensation until such amount is earned, vested, and determinable. The amount and availability of any bonus, commission, incentive, benefits, or any other form of compensation and benefits that are allocable to a particular employee remains in the Company's sole and absolute discretion unless and until paid and may be modified at the Company's sole and absolute discretion, consistent with applicable law.

AbbVie is an equal opportunity employer and is committed to operating with integrity, driving innovation, transforming lives and serving our community.? Equal Opportunity Employer/Veterans/Disabled.

US & Puerto Rico only - to learn more, visit https://www.abbvie.com/join-us/equal-employment-opportunity-employer.html

US & Puerto Rico applicants seeking a reasonable accommodation, click here to learn more:

https://www.abbvie.com/join-us/reasonable-accommodations.html

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