Experienced Administrative Assistant

Vail Resorts • White Haven, PA • 4h ago

Create Your Experience of a Lifetime!

Come work and play in the mountains! Whether it's your first-time seeing snow or you were born on the slopes, joining our team means discovering (or re-discovering!) a passion for the outdoors while building lifelong connections with teammates and guests from around the world.

With 40+ resorts across 3 continents, you can join our team for a season or stay to build a career. From day one, you'll receive some of the highest compensation rates in the industry, free pass(es) along with free ski and snowboard lessons, 40% retail discounts, the chance to grow through Epic Service - our leading training and development experience, and wellness benefits to fuel your success.

Hiring for our seasonal positions occurs on a rolling basis. Applications will be accepted until December 15th or until the positions are filled (whichever is first).

Employee Benefits

Ski/Mountain Perks! Free passes for employees, employee discounted lift tickets for friends and family AND free ski lessons MORE employee discounts on lodging, food, gear, and mountain shuttles 401(k) Retirement Plan Employee Assistance Program Excellent training and professional development Referral Program

To Learn More, please review the Benefits Eligibility Summary (https://jobs.vailresortscareers.com/content/Perks-and-Benefits/?locale=en_US)

Job Summary:

This position will provide support to other members of the resort Senior Leadership team. If you are organized, understand guest service, and are looking for a position with a passionate community of coworkers, this could be for you!

Job Specifications:

Starting Wage: $21.57/hr - $29.54/hr

Employment Type: Winter Seasonal 2025/2026

Shift Type: Full Time hours available

Minimum Age: At least 18 years of age

Housing Availability: No

Job Responsibilities:

Must be proficient in the use of computer software (MS Word, Outlook, PowerPoint and Excel, Smartsheets) in order to handle work involving word processing, accounting data, project timelines and other applications that may become necessary to support the General Manager.

Oversees multiple calendars, schedules and facility bookings.

Manages all scheduling, travel plans, and expenses of the General Manager.

Works with the General Manager to manage communication of upcoming commitments and responsibilities.

Must be able to maintain strict confidentiality on executive-level communication and exhibit strong judgment handling sensitive information.

Supports resort training programs, communication plans and management outreach.

Is responsible for assisting in the preparation of meeting binders, permits, contracts and other reports or communications.

Performs routine office tasks which include, but are not limited to: multi-line phone system, mail, electronic mail, phone indexes, coordinating calendars and appointments, travel arrangements, establishment and maintenance of filing systems.

Plays a key role in the contract approval process, including maintenance of records, schedules and communication between departments.

Prioritize and manage multiple assignments with fluctuating and time sensitive deadlines. Assist with planning and coordination of events as needed.

Main originator & manager of Mountain Money process.

Extensive guest and community relations duties, including telephone contact and preparation of correspondence.

Maintain company calendars and schedules (Manager's days off, budget calendar, contact info, organizational charts, etc.).

Demonstrate flexibility and the ability to work under tight deadlines and changing priorities with accuracy, dependability and a positive attitude.

Demonstrate willingness and ability to support all front line operations during high volume time periods, as needed.

Manage and maintain office equipment, scheduled maintenance and associated service contracts. Maintain and secure all specialized office equipment.

Coordinate cleaning and upkeep Administrative offices.

Assists with other tasks that may be assigned from time to time.

Manage leases, lease payments and payment schedules

Manage subscription & membership accounts such as magazine renewals, HOA & Chamber dues

Act as lead for EEX Leader-led Appreciation budget

Coordinate local Records Retention & Management with departments and corporate

Other duties as assigned

Job Requirements:

High School Diploma or GED.

3+ Years previous administrative experience to an executive-level position.

Adequate knowledge of Microsoft Office Suite and Computer Software systems to effectively complete assigned tasks.

Excellent written and verbal communication skills.

Excellent organizational skills.

Fluent English Language skills.

Strong foresight and emotional intelligence.

Ability to support the Leadership team

The role you are being hired into requires further background check clearances by the State of Pennsylvania, which will need to be completed before you can begin work. For more information on the clearances, click here (https://www.pa.gov/agencies/dhs/resources/keep-kids-safe/child-abuse-clearances) .

The expected pay range is $21.57/hr - $29.54/hr. This is the pay range we reasonably expect to pay for this position. Individual compensation decisions are based on a variety of factors.

In completing this application, and when submitting related documentation, applicants may redact information that identifies their age, date of birth, and/or dates of attendance at or graduation from an educational institution.

We follow all federal, state, and local laws including restrictions on child/minor labor. Minors hired into this position will not be asked or permitted to engage in any activities restricted to adult workers.

Vail Resorts is an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability, protected veteran status or any other status protected by applicable law.

Requisition ID 512041

Reference Date: 10/09/2025

Job Code Function: Administrative

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