Administrative Assistant

Aerotek • Jonesville, MI • 4h ago

THIS POSITION STARTS MONDAY! 7am-5pm Monday through Friday for 6-8 weeks with potential long term opportunities!

Job Title: Administrative Assistant

Job Description

The Administrative Assistant will support daily operations on a solar farm construction site by managing administrative tasks, ensuring compliance with company policies and safety regulations, and maintaining accurate records. This role is essential for facilitating smooth site operations and providing administrative support to project managers, field supervisors, and the safety department.

Responsibilities

Manage filing systems (both electronic and hard copy) for personnel, project, and compliance records.

Track and maintain supply inventories for site office, including forms, safety binders, and PPE.

Prepare daily and weekly reports.

Support Project Managers and Field Superintendents with document preparation, such as submittals, RFI logs, and meeting minutes.

Serve as the point of contact for communication between field staff and office administration via daily log notes.

Collect, review, and transcribe field notes to Word and Excel files.

Verify the accuracy of reported hours, job codes, and project allocations.

Maintain attendance and leave records, ensuring compliance with company and union requirements, if applicable.

Maintain and update safety logs, incident reports, and inspection checklists.

Distribute Job Hazard Analysis (JHA), Toolbox Talks, and other safety documentation to site crews.

Assist the Safety Manager with documentation during audits or inspections.

Essential Skills

Minimum of 2 years of administrative experience, preferably in construction or a related field, though manufacturing experience is also acceptable.

Strong organizational skills with the ability to manage multiple priorities under deadlines.

Proficiency in Microsoft Office Suite (Word, Excel, Outlook) with the ability to perform basic formulas in Excel.

Ability to work on-site in a construction field office environment.

Additional Skills & Qualifications

Experience with construction documents and administration.

Data entry and clerical skills.

Proficiency in Microsoft Office, particularly Excel.

Why Work Here?

This is a short-term project lasting 6-8 weeks to address a backlog, with the potential for extension based on job performance, accuracy, and attendance. This role offers a unique opportunity to contribute to a significant project while gaining valuable experience in the construction field.

Work Environment

The position requires working on-site in a construction trailer located just southeast of Jonesville, MI. The work environment is dynamic and fast-paced, providing a unique opportunity to be part of a significant solar farm construction project.

Job Type & Location

This is a Contract position based out of Jonesville, Michigan.

Pay and Benefits

The pay range for this position is $23.00 - $23.00/hr.

Eligibility requirements apply to some benefits and may depend on your job

classification and length of employment. Benefits are subject to change and may be

subject to specific elections, plan, or program terms. If eligible, the benefits

available for this temporary role may include the following:

Medical, dental & vision

Critical Illness, Accident, and Hospital

401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available

Life Insurance (Voluntary Life & AD&D for the employee and dependents)

Short and long-term disability

Health Spending Account (HSA)

Transportation benefits

Employee Assistance Program

Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Jonesville,MI.

Application Deadline

This position is anticipated to close on Oct 13, 2025.

About Aerotek:

We know that finding work is hard, and finding meaningful work is harder. Aerotek connects 180,000+ light industrial and skilled trades workers with 14,000+ employers each year, helping our workers navigate an evolving labor market and find jobs that meets their goals, skills and interests. Since 1983, we have provided a variety of career opportunities across North American industry - from short-term assignments at Fortune 500 companies where you can build your skills, to long-term opportunities where you can play a vital role solving for companies' construction, manufacturing and maintenance challenges. Our 1,500+ experienced recruiters across 250+ offices work relentlessly to put our workforce in a position to thrive. Let us rise to meet your challenges and put our people-are everything spirit to the test as your career continues to grow.

Aerotek offers weekly pay, employee benefits including medical, dental & vision, life insurance, health advocacy and employee assistance programs, a 401(k) plan, and employee discounts.

The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

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