Summary You will serve as a MANAGEMENT AND PROGRAM ASSISTANT in the AVIATION SUPPORT DEPARTMENT of STRIKE FIGHTER WING PACIFIC STAFF. Responsibilities You will provide assistant level support of management and/or program analytical functions. You will provide direct support to the program analyst, program manager and/or program office by organizing, collecting, analyzing and presenting information related to the current and future program/project workload. You will coordinate efforts to obtain workload data to track progress in meeting objectives and use of resources. You will review resources (funding, labor, equipment) expended and milestones met throughout the program segments/projects. You will prepare reports for higher level employees describing problems that are recurring or causing significant delays or costs, the corrective actions needed or taken, and the need for additional time or resources. You will assist in the preparation of program management documents, such as the Program Objective Memorandum, ensuring that inputs are updated as needed. You will post and update master program milestones and assist in the preparation of periodic overviews of the program. You will calculate the total amount of funding, staff hours and equipment time used, and salary, material, and other costs incurred upon completion of the project. You will attend planning conferences and meetings which affect current and future requirements of the program, and assist in the preparation of agenda items, presentations and reports. You will accurately @type a wide variety of correspondence, reports, or similar materials from handwritten or electronic drafts using a personal computer. You will review correspondence to ensure proper grammar, spelling, capitalization, punctuation, and appropriate format. You will ensure that requirements for classified material are accurately followed. You will reschedule appointments when it is clear that the supervisor will not be able to make all commitments. You will answer routine and non-technical requests for information such as status of reports, suspense dates for matters requiring compliance, and similar information readily available from files. You will make travel arrangements based on general travel intentions, known preferences of the traveler, and in accordance with appropriate travel regulations. You will use office automation software to assist in management and/or program areas of assignment (e.g., if assigned forms management support duties/tasks, use software to develop forms). You will update, revise, sort, calculate, and manipulate data in spreadsheets to meet multiple report formats and produce standard reports. You will convert spreadsheet data into charts, graphs, and report formats, and from one software program to another. You will develop macro spreadsheets by setting up format and sequence of functions to update, revise and retrieve information for office needs and special or non-standard reports. Requirements Conditions of Employment Qualifications Your resume must demonstrate at least one year of specialized experience at or equivalent to the GS-06 grade level or pay band in the Federal service or equivalent experience in the private or public sector. Specialized experience must demonstrate the following: Applying basic data gathering methods in support of management and/or program analytical functions. Examples of qualifying experience may include (1) knowledge of one or more information management areas, e.g., records, forms, directives, correspondence, and/or mail; (2) ability to use correspondence rules and regulations to prepare and/or edit written correspondence; (3) ability to use office automation tools/techniques and Microsoft Office software applications to support office operations. Additional qualification information can be found from the following Office of Personnel Management website: https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/#url=List-by-Occupational-Series Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., professional, philanthropic, religious, spiritual, community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. Education Education may be substituted for specialized experience as follows: One full year of graduate level education in a field of study directly related to the position OR A combination of experience and graduate education as described above that equates to one year of experience. Additional Information This position is covered by the Department of Defense Priority Placement Program. Additional vacancies may be filled by this announcement. A tentative offer of employment will be rescinded if the selectee fails to meet the pre-employment requirements, including failure to report to any of the scheduled appointments. During the application process you will have the ability to opt-in to make your resume available to hiring managers in the agency who have similar positions in the local commuting area. Depending on the hiring organization and the position being filled, job requirements (e.g., security clearance, travel, drug testing, financial disclosure filing, bargaining unit status, etc.) may vary. Other hiring managers filling similar positions may offer relocation expense reimbursement and/or may offer recruitment incentives for new employees, depending on funding availability and in accordance with policy. If you opt-in and are referred on a certificate, your resume will be available to other hiring managers for 180-days from the date the job announcement closes. Opting in does not impact your application for this announcement, nor does it guarantee further consideration for additional positions. Federal annuitant information: The selection of an annuitant is subject to the Department of Defense and Department of the Navy policy on the employment of annuitants. Policy information may be found at: http://www.secnav.navy.mil/donhr/Documents/CivilianJobs/FedCivAnnuitants.pdf ICTAP Applicants: To be considered well-qualified and exercise selection priority as an ICTAP candidate, displaced Federal employees must satisfy all qualification requirements for the position and receive a rating in the highly qualified category (score 85) or higher. ICTAP candidates must provide copies of all of the following documentation at the time of application: 1) agency notice; 2) most recent performance appraisal; and 3) most recent SF-50 or notification of personnel action that includes position, grade level, and duty location. Applicants who do not provide this documentation will not receive consideration as an ICTAP candidate. For more information about ICTAP eligibility please review the following link: https://www.usajobs.gov/Help/working-in-government/unique-hiring-paths/federal-employees/ictap/ Military Spouse Preference applicants will receive priority consideration at the Full Performance Level (FPL) and if determined to be Best Qualified at the FPL, and selected, must be placed at the FPL. A BQ military spouse possesses knowledge, skills, abilities, and competencies comparable to others who meet the competitive referral criteria for the specific position. This position is eligible for situational telework at the discretion of management.
