Senior Administrative Assistant, Hybrid

Cedars-Sinai • Los Angeles, CA • 16h ago

Job Description

Standard hours are 8:00 AM-4:30 PM or 8:30 AM-5:00 PM, with flexibility to accommodate appointments or time off as needed. This position is hybrid, typically requiring 1-3 days per week in the office based on the business needs of the department. Ideal candidates will have strong communication and organizational skills, with familiarity in basic project management and data or process analysis considered a plus.

This role follows a hybrid work schedule; however, we can only consider applicants who will be able to commute to our Los Angeles work location a few times per week. If hired you must reside in the commutable area.

Performs a broad range of clerical, administrative and general office activities in order to support the facilitation of administrative workflow within the department and/or unit. Supports an individual or multiple staff members by arranging their schedules, appointments and itineraries.

Primary Duties and Responsibilities

Schedules appointments and meetings. Makes arrangements for meetings, conferences, or travel for an individual, group or department.

Researches and responds to inquiries and calls, may escalate to other levels of the organization as appropriate.

Formats, @types, and edits correspondence, documents, memos, reports, meeting minutes and/or presentation materials.

Compiles financial and operational data from multiple sources to assist management in preparing and monitoring budget and workforce planning and/or other department reports. May prepare summary of information or data.

Distributes and disseminates information within the department and/or unit.

Orders supplies and arranges for equipment maintenance.

Submits, monitors and tracks invoices, reimbursements, and supply management. May assist with preparation and submission of expense reports.

Establishes and maintains an internal filing system.

May act as or support the Staff Development Advisory Network (SDAN), Safety Representative and/or Kronos editor within the department and or unit.

Department-Specific Responsibilities

In collaboration with recruiters, responsible for advertisement placement and authorizing payment for advertisements placed in major medical journals, online job boards, medical field specific association websites, and conferences. Prepare and authorize ads for publication. Coordination of ad campaigns in various prominent medical journals, associations, job boards, both online and in print. Proactively monitors expiration of ad placements and confirms renewal with recruiter before expiration.

Supports the recruiter by sending faculty and provider candidates relevant after visit information and summary. Assists in coordination of physician events.

Performs duties and responsibilities as noted for multiple departments: Performance Improvement, Medical Staff Services, and Centralized Credentialing Services.

Qualifications

Requirements:

High School Diploma/GED required.

2 years of Office and administrative experience required.

Req ID : 12065

Working Title : Senior Administrative Assistant, Hybrid

Department : Cancer - Medical Oncology

Business Entity : Cedars-Sinai Medical Center

Job Category : Administrative

Job Specialty : Administrative

Overtime Status : NONEXEMPT

Primary Shift : Day

Shift Duration : 8 hour

Base Pay : $26.31 - $40.78

Cedars-Sinai is an EEO employer. Cedars-Sinai does not unlawfully discriminate on the basis of the race, religion, color, national origin, citizenship, ancestry, physical or mental disability, legally protected medical condition (cancer-related or genetic characteristics or any genetic information), marital status, sex, gender, sexual orientation, gender identity, gender expression, pregnancy, age (40 or older), military and/or veteran status or any other basis protected by federal or state law.

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