Senior Grants & Contract Administration Specialist 2025-02314
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Senior Grants & Contract Administration Specialist 2025-02314
Salary
$32.52 - $36.13 Hourly
Location
Cheyenne, WY
Job Type
Permanent Full-time
Job Number
2025-02314
Department
Department of Transportation
Division
Department of Transportation
Opening Date
10/07/2025
Closing Date
Continuous
FLSA
Determined by Position
Job Classification
BAGC09
Description
Benefits
Questions
Description and Functions
Open Until Filled
GENERAL DESCRIPTION:
Join our team and play a key role in supporting essential public transit programs across the state.
In this position, you'll help drive the fiscal reporting process required by the Federal Transit Administration (FTA) and State Rural Public Transit Programs-ensuring accuracy, transparency, and compliance. You'll also assist in managing reimbursement requests and contract amendments for Local Transit Agencies and individual service providers, helping to keep critical transit services running smoothly for communities that rely on them.
This position offers:
$2,000 Hiring Bonus See notes section below for eligibility
Culture of public service and a commitment to work/life balance
Health, Dental, and Vision Insurance
State Retirement plan and additional savings opportunities (deferred compensation)
Paid vacation, sick leave, and holidays
Come put your talents to work for the benefit of Wyoming citizens and generations to come.
Human Resource Contact: 307-777-4356
ESSENTIAL FUNCTIONS: The listed functions are illustrative only and are not intended to describe every function which may be performed in the job level.
Assists the Transit Consultant with the overall fiscal and grant reporting procedures required by the Federal Transit Administration
Processes fiscal reports
Maintains accurate bookkeeping records
Preparing quarterly and annual Federal Financial Reports and Progress Reports for the FTA (Federal Transit Administration)
Coordinates with WYDOT Financial Services regarding payment coding, tracking and closing out of projects
Operates the FTA Electronic Grant Award and Management System
Assists with the transit budget and grantee funding process
Tracks fund transfers and billings required for FTA funding sources
Compiles FTA funding sources and assists with entering projects into the State Transportation Improvement Program (STIP)
Works with individual transit providers to secure executed agreements
Adjusts budget figures for executed amendments.
Receives reimbursement requests from Local Transit Agencies and checks the requests for errors
Coordinates any corrections, and prepares voucher groups that are submitted for approval and eventual reimbursement
Qualifications
KNOWLEDGE:
Knowledge of evaluating data and writing a narrative report of findings
Knowledge of database design techniques and maintaining a database system
Strong attention to detail
Analytical thought process skills
Adaptable and flexible when changing between tasks
Professional communication skills
Organizational skills
MINIMUM QUALIFICATIONS:
Education:
Bachelor's Degree (typically in Business)
Experience:
0-3 years of progressive work experience (typically in Business) with acquired knowledge at the level of a Grants and Contracts Administration Specialist II
OR
Education & Experience Substitution:
4-6 years of progressive work experience (typically in Business) with acquired knowledge at the level of a Grants and Contracts Administration Specialist II
Certificates, Licenses, Registrations:
None
Necessary Special Requirements
NOTES:
FLSA: Non-Exempt
The Wyoming Department of Transportation is a Drug-Free Workplace.
E-Verify: WYDOT uses E-Verify, an Internet-based system, to confirm the eligibility of all newly hired employees to work in the United States. Learn more aboutE-Verify (http://www.uscis.gov/e-verify) , including your rights and responsibilities.
**Qualifying eligibility and criteria for the hiring bonus:
Acceptance of a permanent full-time non-exempt/exempt position posted for public recruitment
Temporary employees accepting a full-time or part-time permanent position
Current employees accepting a promotional opportunity - recruitment must have been opened to the public
One year of service to WYDOT must be completed, failure to complete this requirement will forfeit the hiring incentive, funds will be recouped from final pay.
Internal candidates would be required to remain in the position for a minimum of one (1) year from their promotion date.
Employees would only be eligible for one (1) hiring bonus in a 12 month period.
If the employee elects to downgrade through an active recruitment and/or appointment during the twelve (12) month period, they would be required to pay the bonus back.
Supplemental Information
Click here (https://ai.wyo.gov/divisions/human-resources/consultative-services/compensation/pay-tables-salary-averages) to view the State of Wyoming Classification and Pay Structure.
URL: http://agency.governmentjobs.com/wyoming/default.cfm
The State of Wyoming is an Equal Opportunity Employer and actively supports the ADA and reasonably accommodates qualified applicants with disabilities.
Class Specifications are subject to change, please refer to the A & I HRD Website to ensure that you have the most recent version.
Working for the State of Wyoming provides employees with a range of valuable benefits and offers a fulfilling career path. Employees enjoy comprehensive healthcare coverage, including medical, dental, and vision plans, ensuring their well-being and that of their families. Additionally, the state offers multiple retirement plans, which provide financial security and stability for employees once their career in public services comes to an end. the state recognizes the importance of personal time and offers generous paid time off and flexible arrangements, allowing employees to recharge, take care of personal matters, and maintain a healthy work-life integration.
There are many benefits to living and working in Wyoming. Beautiful country with wide-open spaces, clean air, great recreational activities, and no State income tax to mention a few!
Click here (https://ai.wyo.gov/for-job-seekers) to learn more!
