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Administrative Support Specialist

CACI International • Portsmouth, VA • 1w ago

Job Category: Administration

Time Type: Full time

Minimum Clearance Required to Start: Secret

Employee Type: Regular

Percentage of Travel Required: Up to 10%

Type of Travel: Local

The Opportunity:

CACI is seeking an experienced Administrative Support Specialist to support Ship Maintenance Performance Group (SMPG) who is a highly capable, poised, and a proactive trusted advisor to support the Director, Deputy Director and Division Heads of SMPG. This critical front-office role will serve as the organizational nerve center for senior leadership coordination, calendar and meeting management, and day-to-day administrative support. The Administrative Support Specialist role will help coordinate leadership schedules, division-wide planning efforts, and occasionally act on behalf of the front office to support operational rhythm and execution across all divisions. This role requires someone who can anticipate needs, manage sensitive information, and perform with agility in a fast-paced, high-visibility operational environment.

This position is based at the Norfolk Naval Shipyard (NNSY) Portsmouth, VA.

Responsibilities:

Work closely with the Program Manager, Client Executive and task area managers acting as a liaison with other senior government personnel within the DoN and NAVSEA enterprise.

Manage complex calendars, coordinate internal and external meetings, and ensure timely preparation of briefing materials.

Draft, edit, and track official correspondence, memos, read-ahead materials, and executive summaries.

Coordinate travel, logistics, conference participation, and VIP engagements.

Interface effectively with government civilian, military, and contractor personnel in a joint team environment.

Provide administrative tasks in support of functional areas such as: finance, human resources, purchasing, travel, research and development and training.

Leadership.

Performs studies, reviews, and investigations to develop and recommend tools, processes and procedures to help facilitate efficiency with program and task area execution.

Qualifications:

Required:

5+ years of experience as a senior admin assistant supporting senior DoD, Navy, or federal executives.

Typically has a University Degree (BA/BS) or equivalent experience.

Strong understanding of Navy culture, protocol, and terminology - NAVSEA experience is highly desirable.

Demonstrated experience with front office management, calendar deconfliction, and meeting preparation at the executive suite level.

Proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and DoD collaboration tools (e.g., Teams, SharePoint).

Clear communicator who understands executive tempo, confidentiality, and discretion.

Comfortable with both high-level strategic coordination and everyday administrative tasks.

Professional presence, strong interpersonal skills, and the ability to communicate with senior leaders across government and contractor teams.

Highly organized, detail-oriented, and proactive - able to anticipate needs and follow through with minimal guidance

Experience in evaluating business requirements and transforming into deliverables.

Proven ability to quickly learn new applications and standard operating procedures (SOPs)

U.S. citizenship and must currently hold or be able to attain U.S. Government Secret Security Clearance.

Desired:

Prior experience supporting NAVSEA, TYCOMs, or ship maintenance-related programs.

Working knowledge of ship maintenance, sustainment, or logistics environments within the Navy.

Familiarity with government staffing models, contractor support roles, and command-level communications.

Knowledge of Navy and or NAVSEA badging requirements.

What You Can Expect:

A culture of integrity.

At CACI, we place character and innovation at the center of everything we do. As a valued team member, you'll be part of a high-performing group dedicated to our customer's missions and driven by a higher purpose - to ensure the safety of our nation.

An environment of trust.

CACI values the unique contributions that every employee brings to our company and our customers - every day. You'll have the autonomy to take the time you need through a unique flexible time off benefit and have access to robust learning resources to make your ambitions a reality.

A focus on continuous growth.

Together, we will advance our nation's most critical missions, build on our lengthy track record of business success, and find opportunities to break new ground - in your career and in our legacy.

Your potential is limitless. So is ours.

Learn more about CACI here. (https://careers.caci.com/global/en/life-at-caci)

Pay Range : There are a host of factors that can influence final salary including, but not limited to, geographic location, Federal Government contract labor categories and contract wage rates, relevant prior work experience, specific skills and competencies, education, and certifications. Our employees value the flexibility at CACI that allows them to balance quality work and their personal lives. We offer competitive compensation, benefits and learning and development opportunities. Our broad and competitive mix of benefits options is designed to support and protect employees and their families. At CACI, you will receive comprehensive benefits such as; healthcare, wellness, financial, retirement, family support, continuing education, and time off benefits. Learn more here (https://careers.caci.com/global/en/employee-benefits) .

The proposed salary range for this position is:

$61,600-$129,300

CACI is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, pregnancy, sexual orientation, age, national origin, disability, status as a protected veteran, or any other protected characteristic.

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