administrative assistant, Chicago Roastery - Roastery & Reserve Portfolio
From the beginning, Starbucks set out to be a different kind of company. One that not only celebrated coffee and the rich tradition, but that also brought a feeling of connection. We are known for developing extraordinary leaders who share this passion and are guided by their service to others. The Starbucks Roastery & Reserve portfolio sets out to unlock what it means to be the ultimate reflection of the Starbucks brand.
This job contributes to Starbucks success by providing administrative support of a confidential and complex nature to directors within the Roastery & Reserve portfolio. The administrative assistant proactively supports projects, communication needs, and planning with little direction, all in support of Roastery & Reserve key priorities and goals. Models and acts in accordance with Starbucks guiding principles.
Summary of Key Responsibilities
Responsibilities and essential job functions include but are not limited to the following:
Completes complex administrative projects including coordinating, tracking or analyzing budgets, researching information to respond to questions, updating databases, creating monthly reports or analyses, and organizing large volumes of material.
Composes general correspondence including memos and e-mails. Prepares charts, tables, graphs and other presentation material. Proofreads copy for spelling, grammar and layout, and makes appropriate edits.
Coordinates space and facilities moves and setup for new partners, including obtaining necessary computer equipment, phones, and other office supplies.
Maintains regular and consistent attendance and punctuality.
Organizes and schedules small, complex meetings, business travel, conferences and departmental activities. May take meeting minutes, arrange for audiovisual equipment, and set up meeting facilities. Maintains manager or departmental calendar.
Performs general administrative activities including organizing and maintaining filing systems, processing paperwork and expense reports, prioritizing, distributing, and acting on mail, and supporting communications for Roastery & Reserve director teams
Serves as a primary point of contact for the business unit or department. Answers questions, directs requests to appropriate partners, and works with other partners to exchange information. May act as a host and facilitator for meetings and escort visitors.
Summary of Experience
General office administration
Required Knowledge, Skills and Abilities
Ability to communicate clearly and concisely, both orally and in writing
Ability to work independently
Ability to deliver excellent customer service
Proficiency in Microsoft Word, Excel, Access, PowerPoint and Outlook
Advanced knowledge of office procedures and general office equipment
Ability to build relationships
Ability to make recommendations on changes in approach, concepts, and the design of solutions as a member of a team
Ability to set priorities, meet deadlines and manage multiple projects in a fast-paced, changing environment
Ability to handle confidential and sensitive information
As a Starbucks partner, you (and your family) will have access to medical, dental, vision, basic and supplemental life insurance, and other voluntary insurance benefits. Partners have access to short-term and long-term disability, paid parental leave, family expansion reimbursement, paid vacation from date of hire*, sick time (accrued at 1 hour for every 25 hours worked), eight paid holidays, and two personal days per year. Starbucks also offers eligible partners participation in a 401(k) retirement plan with employer match, a discounted company stock program (S.I.P.), Starbucks equity program (Bean Stock), incentivized emergency savings, and financial well-being tools. Additionally, Starbucks offers 100% upfront tuition coverage for a first-time bachelor's degree through Arizona State University's online program via the Starbucks College Achievement Plan, student loan management resources, and access to other educational opportunities. You will also have access to backup care and DACA reimbursement. Starbucks will comply with any applicable state and local laws regarding employee leave benefits, including, but not limited to providing time off pursuant to the Colorado Healthy Families and Workplaces Act, and in accordance with its plans and policies. This list is subject to change depending on collective bargaining in locations where partners have a certified bargaining representative. For additional information regarding partner perks and more detailed information about benefits, go to starbucksbenefits.com (file:///C:/Users/rofunk/AppData/Local/Microsoft/Windows/INetCache/Content.Outlook/EHRXPAYM/starbucksbenefits.com) .
*If you are working in CA, CO, IL, LA, ME, MA, NE, ND or RI, you will accrue vacation up to a maximum of 120 hours (190 in CA) for roles below director and 200 hours (316 in CA) for roles at director or above. For roles in other states, you will be granted vacation time starting at 120 hours annually for roles below director and 200 hours annually for roles director and above.
The actual base pay offered to the successful candidate will be based on multiple factors, including but not limited to job-related knowledge/skills, experience, geographical location, and internal equity. At Starbucks, it is not typical for an individual to be hired at the high end of the range for their role, and compensation decisions are dependent upon the facts and circumstances of each position and candidate.
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Starbucks Coffee Company is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, age, national origin, disability, or protected veteran status, or any other characteristic protected by law.
Qualified applicants with criminal histories will be considered for employment in a manner consistent with all federal, state and local ordinances.
Starbucks Coffee Company is committed to offering reasonable accommodations to job applicants with disabilities. If you need assistance or an accommodation due to a disability, please contact us at applicantaccommodation@starbucks.com or 1(888) 611-2258.
