BOB - CONTRACT COORDINATOR

City of New York • New York, NY • 1d ago

Job Description

CIVIL SERVICE TITLE: ADMINISTRATIVE PROCUREMENT ANALYST (NM)

TO BE CONSIDERED FOR THIS POSITION CANDIDATE MUST BE SERVING PERMANENTLY IN THE TITLE, OR BE REACHABLE ON THE CIVIL SERVICE LIST OR ELIGIBLE UNDER THE 55-A PROGRAM. PLEASE INDICATE ON YOUR RESUME.*

JOB DESCRIPTION

The New York City Department of Transportation Division of Bridges seeks to hire a self-motivated and efficient professional to assist in managing the Division's capital and expense contracts and budget: The unit's duties require extensive and rigorous work with all internal divisions of the Department of Transportation, especially the Office of the Agency Chief Contracting Officer ("ACCO") and Financial Management Units. The individual will also be responsible for but not limited to the following:

Utilize various procurement methods, such as competitive sealed bids, competitive sealed proposals / request for proposals, sole source, and negotiated acquisition procurement methods;

Perform detailed administrative review, processing, coordination, and scheduling of Professional Engineering Service Contracts and procurement documentation for compliance with all Agency, ACCO, and Mayoral policies and procedures;

Draft contracts and supporting documents and obtain oversight approvals while responding to all related inquiries;

Perform tasks through the City's Procurement and Sourcing Solutions Portal ("PASSPort") for oversight reviews and approvals;

Prepare requisitions, contract encumbrances, and task order registrations utilizing the City's Financial Management System ("FMS");

Function as liaison with Department of Transportation personnel for all assigned projects, studies, and future construction support services and resident engineering inspection services;

Collaborate with project managers, engineers, and other stakeholders to identify procurement needs and develop procurement plans;

Research FMS, the Small Business Services, Minority and Women-owned Business Enterprises Database, and New York State Preferred Sources to inform procurement decisions;

Assist in identifying and securing funding for unforeseen or emergent needs;

Monitor Division contract terms and capacity to ensure no lapse of services or overextension of contract value;

Track OTPS budget and expense;

Schedule and attend Consultant Selection Committee charging and Technical Evaluations; and

Perform other related duties

PREFERRED SKILLS

Exacting knowledge of the City's procurement and contracting regulations and statutes, most specifically the Procurement Policy Board Rules; Demonstrated responsible experience in coordinating and implementing complex contracts and procurement activities in a multifaceted governmental setting; Hands-on experience with the City's procurement and budgeting systems/applications including FMS and PASSPort among others is ideal; Exposure to database/document management systems and business process reengineering is a plus; Excellent oral and written communication capabilities are required (including proficiency in Microsoft Office Suite applications) as well as very good interpersonal and organizational skills; and a holistic mindset approach of the agency recognizing how all the teams cumulatively provide a service to the residents of New York City.

WORK LOCATION:

55 WATER ST, MANHATTAN, 10041

HOURS/SHIFT

35 Hours Monday - Friday 8:00am - 4:00pm

TO APPLY

Resumes may be submitted electronically using the following method: For City employees only, go to Employee Self Service (ESS), Careers, and Search for Job ID# 739846. For other applicants, go to www.nyc.gov/careers and search for Job ID# 739846. Appointments are subject to OMB approval. Only candidates selected for an interview will be contacted. No telephone inquiries please.

ADM PROC ANAL-NM FRM M1-3 - 8297A

Qualifications

A baccalaureate degree from an accredited college and four years of full-time satisfactory professional experience in purchasing, procurement, contract administration or a related field, at least eighteen months of which must have been in an administrative, managerial or executive capacity or supervising professional personnel performing duties in one or more of the above fields; or

A combination of education and/or experience equivalent to "1" above. However, all candidates must have the eighteen months of administrative, managerial, executive or supervisory experience described in "1" above.

Possession of an acceptable professional procurement certification may be substituted for up to one year of the experience described in "1" above. However, all candidates must have the eighteen months of administrative, managerial, executive or supervisory experience described in""1" above.

Additional Information

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.

Salary Min: $ 73,419.00

Salary Max: $170,864.00

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