Administrative Assistant

Robert Half • Fairfield, NJ • 1h ago

Description We are looking for a motivated and detail-oriented Administrative Assistant to join a leading real estate management firm in Fairfield, New Jersey. This Contract-to-permanent position offers an excellent opportunity to contribute to the efficient operations of residential property management while supporting the team in delivering outstanding tenant experiences. If you thrive in a dynamic environment and excel at multitasking, we encourage you to apply.

Responsibilities:

Process and code invoices from vendors and contractors with precision and attention to detail.

Input tenant, vendor, and maintenance service request data into property management software systems.

Reconcile monthly vendor statements against invoices within the accounting system.

Organize and maintain property management records, including contracts, insurance certificates, invoices, permits, and operating budgets.

Prepare and update daily, weekly, and monthly property reports such as leasing activity and stacking plans.

Support monthly and quarterly financial close activities and reporting processes.

Assist in the development and preparation of financial reports for management review.

Perform clerical tasks such as scanning, copying, drafting correspondence, and arranging meetings.

Manage general office duties, including retrieving mail and answering inbound calls.

Take on additional responsibilities to support the office and commercial property management team as needed. Requirements - Prior experience in administrative assistance or office management roles.

Proficiency in data entry and familiarity with property management software.

Strong organizational skills with the ability to maintain accurate records and documentation.

Excellent communication skills for drafting correspondence and interacting with tenants and vendors.

Comfortable handling receptionist duties, including answering calls and managing mail.

Ability to manage multiple tasks efficiently in a fast-paced environment.

Familiarity with basic accounting tasks, such as invoice reconciliation and financial reporting.

Willingness to adapt and tackle challenges in a growing company environment. TalentMatch®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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