Assistant to the Finance Manager

Hagar Enterprises • Damariscotta, ME • 1d ago

This job was posted by https://joblink.maine.gov : For more information, please see: https://joblink.maine.gov/jobs/1260602

About the Role:

We are seeking a detail-oriented and proactive Assistant to the Finance Manager to join our finance team. This full-time position plays a crucial role in supporting the Finance Manager and acting as a liaison between the shop and finance department. The Assistant will help ensure smooth communication and assist in day-to-day financial operations, including accounting, budgeting, job costing, and financial reporting.

The ideal candidate will have experience in accounting or finance, excellent attention to detail, and the ability to handle multiple tasks efficiently.

Key Responsibilities:

Assist the Finance Manager with daily financial operations,

collaborating with office staff to maintain workflow efficiency.

Perform general ledger account reconciliations and assist with

budget tracking.

Act as the key point of contact between the shop and the finance

department.

Coordinate with the Finance Manager as necessary to ensure timely

completion of Accounts Receivable (A/R) and Accounts Payable (A/P) tasks

Track and enter project-specific data, time, and materials into

internal systems.

Support project billing, job costing, and material tracking,

ensuring accurate documentation.

Use accounting software to enter invoices, bills, and estimates, and

draft basic correspondence.

Maintain document management, ensuring all financial records are

organized, up to-date, and in compliance with company policies.

Assist with the preparation of year-end tax documentation and

support the Controller in tax-related filings.

Support vendor relationships, contract management, and service

coordination.

Serve as a backup with project bonding and ensuring compliance with

bonding requirements.

Provide support for insurance documentation, including coverage and

claims tracking on an as-needed basis.

Assist with purchase orders, shop work orders, and payroll

processing.

Support the Finance Manager in job costing and cost accounting for

accurate project and department financial tracking.

Assist in the management and tracking of fleet management expenses

and schedules.\ \

Minimum Qualifications:

High School diploma or GED required.

At least 5 years of experience in an office setting or equivalent

education.

A minimum of 5 years of experience in accounting, finance, or a

related role, or equivalent education.

Strong understanding of Generally Accepted Accounting Principles

(GAAP).

Proficiency in accounts payable and accounts receivable.

Excellent written and oral communication skills.

Strong attention to detail with a commitment to accuracy.

Proficiency in Microsoft Office Suite (Word, Excel, Outlook) is

preferred.

Willingness to learn new software and adapt to new accounting

systems.\ \

Physical Demands / Work Conditions:

Primarily seated in an office environment, with light physical tasks

such as filing and document handling.

Extended periods of time operating a desktop computer.

Frequent communication with employees, clients, and vendors

(face-to-face, phone, and written).

Occasional physical activity may include walking, bending, lifting,

and occasional travel in inclement weather.\ \

Equal Opportunity Employment:

Hagar Enterprises, Inc. is an Equal Opportunity Employer. We encourage individuals of all backgrounds to apply. We are committed to providing a work environment free from discrimination or harassment based on race, color, gender, gender identity, sexual orientation, religion, national origin, age, disability, or any other protected status. All employees are employed on an at-will basis.

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