Position Information
Classification TitleTemporary Hourly
Employment CategoryTemporary
Is this an Hourly position?Yes
Work Hours/Week20
Overtime Eligible?Yes
Position LocationFort Collins, CO 80523
Does this position qualify for hybrid or remote work?Yes
Description of Work Unit
The Institute for Research in the Social Sciences ( IRISS ) is a Level I Core Facility supported by the Office of the Vice President for Research and College of Liberal Arts at Colorado State University which aims to connect and support social scientists with other researchers, as well as university, community, and industry partners. We develop and deliver services that enhance social science research capacity, help to improve grant competitiveness campus-wide, promote interdisciplinary research networking opportunities and provide research methods training in support of the University's land grant mission.
Search Contact Emailtamara.martin@colostate.edu
Position Summary
The Administrative Coordinator provides direct administrative support to the Institute for Research in the Social Sciences director and other professional staff. This position acts as the main point of contact for those interacting with the department, including students, faculty, staff, and visitors for information and services. This position oversees day-to-day operational management of activities related to reception duties such as answering the phone, greeting visitors, providing information, email management, scheduling the director and/or IRISS leadership, and record keeping. In addition, this role will have some project management tasks such as emailing clients, scheduling meetings, reviewing and editing project documents such as scopes, budgets, and reports.
The successful candidate will build strong and positive working relationships with staff, unit directors, researchers, campus faculty and administrators, the external community, and business partners as required with each project and grant. Occasional travel and working non-standard hours are expected and will support other organizational priorities, as defined by the Associate Director of Business Operations at IRISS .
Position Minimum Qualifications
Must demonstrate U.S. employment eligibility; IRISS will not provide visa sponsorship for this position.
Bachelor's degree in any field.
Two years of experience working as an administrative support person in a research or consulting services setting or similar environment.
Experience with and proficiency in using Microsoft Office Suite, particularly Word, Excel, Outlook, PowerPoint, and OneNote.
Demonstrated excellence in written and oral communication skills.
Demonstrated ability to successfully multi-task and work cooperatively with others.
Demonstrated exceptional organizational skills.
Excellent interpersonal skills, while exhibiting strong evidence of customer service.
Preferred Qualifications
Experience providing administrative support to sponsored projects in a University setting
Experience working in a research environment in a University setting
Experience working with Human Resources within a University setting
Experience tracking project budgets.
Experience with and proficiency in using Social Science research methods such as interviews, focus groups, surveys.
Experience with or proficiency in using quantitative, qualitative, and/or social network data collection and analysis programs, such as Qualtrics, ONA Surveys, NVivo, Gephi, UCI Net, Stata, SPSS , or R Demonstrated ability to successfully adapt and respond to change as priorities change.
Posting Details
Working TitleAdministrative Coordinator
Posting Number202500649T
DepartmentInstitute for Research in Social Sciences
Salary Range$20-$24 per hour
Employee Benefits
Colorado State University is not just a workplace; it's a thriving community that's transforming lives and improving the human condition through world-class teaching, research, and service. With a robust benefits package, collaborative atmosphere, and focus on work-life balance, CSU is where you can thrive, grow, and make a lasting impact.
Review our detailed benefits information here. (https://hr.colostate.edu/wp-content/uploads/sites/25/2021/02/benefits-summary-hourly.pdf)
Explore the additional perks of working at CSU here.
For the total value of CSU benefits in addition to wages, use our compensation calculator (https://hr.colostate.edu/total-compensation-calculator/) .
Lastly, click here for more information about why Fort Collins is consistently ranked in the top cities to live in (https://hr.colostate.edu/prospective-employees/our-community/) !
Close Date10/07/2025
Special Instructions to Applicants
Please submit a cover letter that addresses the minimum qualifications and a resume.
CSU is committed to full inclusion of qualified individuals. If you are needing assistance or accommodations with the search process, please reach out to the listed search contact. Please note, applicants may redact information from their application materials that identifies their age, date of birth, or dates of attendance at or graduation from an educational institution.
References will not be contacted without prior notification to applicant.
Background Check Policy Statement
Colorado State University strives to provide a safe study, work, and living environment for its faculty, staff, volunteers and students. To support this environment and comply with applicable laws and regulations, CSU conducts background checks. The @type of background check conducted varies by position and can include, but is not limited to, criminal history, sex offender registry, motor vehicle history, financial history, and/or education verification. Background checks will also be conducted when required by law or contract and when, in the discretion of the University, it is reasonable and prudent to do so.
EEO
Colorado State University ( CSU ) provides equal employment opportunities to all applicants for employment and prohibits discrimination and harassment of any @type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.
Essential Job Duties
Job Duty CategoryAdministrative Support
Duty/Responsibility
The Administrative Coordinator supports the Director of IRISS , ensuring the efficient use of the Director's time and the proper handling of administrative matters within IRISS , including scheduling meetings and email management.
Coordinates meetings for staff, including scheduling meetings for professional staff, and scheduling coverage for all university events needing IRISS representation
Acts with professionalism, uses discretion and sound judgment when handling confidential internal and external information and other forms of communication. (Examples of this may include communications to the Director such as performance reviews, SALX , performance management, various documents requiring signatures and sensitive communications in various forms)
Rely on own discretion to manage prioritization of job responsibilities and workload related to defining urgency and importance is expected, with input from and conversation with the Director, Assistant Director, Associate Directors, Associates, and/or HR Manager to ensure end results meet desired office objectives
Provide administrative support on search committees for IRISS positions
Collect and record expenditures/receipts for P-Card documentation
Percentage Of Time60%
Job Duty CategoryProject Support
Duty/Responsibility
Maintain calendars and schedules. Coordinates meetings for staff, including making appointments for professional staff, and scheduling coverage for all university events needing IRISS representation
Assist all IRISS staff with travel
Prepares materials for meetings and captures meeting minutes for circulation
Track project budgets
Performs special assignments requiring research as required by projects
Assist with project staffing functions for Project Managers
Supporting IRISS projects with data entry, file management, survey testing, document review, including proofreading and formatting
Document prep for grant and RFP proposals, including maintaining and updating personnel Biosketches, filing and maintaining records of materials submitted, CV contributions, and other proposal materials.
Project and proposal tracking in IRISS's project management tool, including adding and updating new grants and projects, entering submission dates, start dates, decision dates, and decision outcomes
Percentage Of Time40%
References
Minimum References Required3
Maximum References Required3
Documents Needed To Apply
Required Documents
Resume
Optional Documents
Cover Letter
