Executive Administrative Assistant

Aston Carter • Little Chute, WI • 2h ago

Job Description

As an Executive Admin, you will serve as the critical support and executive partner, ensuring the effective management of priorities and tasks. You will be responsible for organizing and maintaining documents, presentations, and action plans, as well as scheduling and coordinating meetings. You will also manage complex calendar scheduling and travel arrangements, acting as a liaison between executives, internal teams, and external partners. Your role will involve administrative operations such as processing expense reports and supporting internal team events.

Responsibilities

Serve as the right hand to assigned executive, effectively managing priorities.

Anticipate needs and proactively manage follow-ups, reminders, and task tracking.

Organize and maintain critical documents, presentations, and action plans.

Create a daily view of priorities and top goals, realigning the schedule daily.

Schedule, prepare agendas, and coordinate logistics for meetings.

Attend meetings to capture detailed notes, tracking key decisions and action items.

Ensure timely follow-up and documentation distribution post-meetings.

Own complex calendar scheduling across multiple time zones.

Plan, coordinate, and book domestic and international travel.

Prepare briefing materials ahead of travel or meetings.

Act as a liaison between executives, internal teams, and external partners.

Manage inbound and outbound communications, filtering and prioritizing as needed.

Maintain a spotless email inbox and create pre-send drafts.

Ensure executive is briefed and prepared ahead of meetings.

Process expense reports, invoices, and reimbursements accurately.

Support internal team events with logistics and coordination.

Maintain confidentiality and exercise discretion in handling sensitive information.

Skills and Qualifications Required

Bachelor's degree in Business Administration, Communications, or related field preferred.

3+ years of experience supporting executives, preferably in manufacturing, food & beverage, or CPG industry

Pay and Benefits

The pay range for this position is $25.00 - $30.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Little Chute,WI.

Application Deadline

This position is anticipated to close on Oct 16, 2025.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.

Go to Apply

Account Manager Associate

AMCOR FLEXIBLES NORTH AMERICA INC • Oshkosh, WI • 1d ago

Management & Administrative

JOB REQUIREMENTS: Accelerate the possible by joining a winning Amcor team that\'s transforming the packaging industry and improving lives around the world. At Amcor, we unpack possibility through our innovative and respo...

1d ago

Go to Apply

Sales Manager (Part Time) - 24H210

Carter's/OshKosh • Appleton, WI • 1d ago

Management & Administrative

If you are a CURRENT Carter's employee, do not apply via this external application. Search "Browse Jobs" in Workday to apply internally. Love what you do. Carter's Careers. As a Part Time Sales Manager, you will be the f...

1d ago

Go to Apply

Part Sales Manager - Part Time

AutoZone, Inc. • Oshkosh, WI • 1d ago

Management & Administrative

Job Description AutoZone's Store Management team drives store performance, fosters a productive team, and ensures exceptional customer service. Managers and MITs play a key leadership role, expected to Live The Pledge an...

1d ago

Go to Apply

Customer Service/Sales

Home Depot • Appleton, WI • 1d ago

Management & Administrative

Job Description Position Purpose: Customer Service/Sales associates provide fast, friendly service by actively seeking out customers to assess their needs and provide assistance. These associates learn about products usi...

1d ago

Go to Apply

Operations Manager

WISCONSIN PUBLIC SERVICE CORP • Green Bay, WI • 1d ago

Management & Administrative

JOB REQUIREMENTS: WPS, a subsidiary of WEC Energy Group, is seeking a Operations Manager in our Chicago, IL, Green Bay, WI, or Milwaukee, WI locations. About Us WEC Energy Group is one of the nation\'s largest electric g...

1d ago

Go to Apply

Subscribe to get new jobs sent directly to you
(no charge, cancel anytime)

This site is protected by reCAPTCHA and the Google Privacy Policy and Terms of Service apply.