Operations Manager CUbit Quantum Initiative
Requisition Number: 67690
Location: Boulder Colorado
Employment Type: University Staff
Schedule: Full Time
Posting Close Date: 08-Oct-2025
Date Posted:
Job Summary
The CUbit Quantum Initiative at the University of Colorado Boulder is seeking a highly organized and proactive Operations Manager to support key administrative, operational, and compliance activities across three strategic domains: the Colorado Quantum Incubator (COQI), the ongoing mission-driven operations of the CUbit Quantum Initiative, and CUbit-administered Quantum Grants. This is a full-time position with a varied portfolio, ideal for an individual who thrives in a dynamic, innovation-focused environment.
CU is an Equal Opportunity Employer and complies with all applicable federal, state, and local laws governing nondiscrimination in employment. We are committed to creating a workplace where all individuals are treated with respect and dignity, and we encourage individuals from all backgrounds to apply, including protected veterans and individuals with disabilities.
Who We Are
The CUbit Quantum Initiative reinforces Colorado's prominence in quantum information science and technology by partnering with regional universities and laboratories, linking closely with quantum-intensive companies, and serving a broad spectrum of local, regional, and national interests-including workforce development.
The Research & Innovation Office (RIO) is the central point for support and advocacy for CU Boulder's world-class scholarship, creative work, and growing research enterprise. We are focused on creating a global impact by cultivating and supporting collaboration, transformation and leadership. At the heart of this focus are the contributions of a wide range of world-class experts, working together to accelerate ideas throughout the entire innovation lifecycle. We seek to embody CU Boulder's dedication to exemplify excellence by creating a welcoming and inclusive environment, enhancing the success and inclusion of all students, staff and faculty, and deepening our ability to share and engage with myriad perspectives.
What Your Key Responsibilities Will Be
Colorado Quantum Incubator (COQI) Program Operations
Serve as the primary administrative liaison for the Colorado Quantum Incubator program, coordinating with academic, industry, and government partners.
Lead all aspects of program operations including scheduling, meeting logistics, document preparation, and internal communications for incubator activities.
Track achievements and results for incubator-supported companies and projects.
Lead the development and optimization of systems and processes for performance measurement and asset tracking tools.
Direct planning and execution of high-impact events such as cohort launches, investor roundtables, and incubator-hosted programming.
CUbit Operations & Events
Manage logistics and execution of CUbit-hosted workshops, seminars, and strategic convenings.
Maintain operational infrastructure including records, calendars, databases, and communications channels.
Represent CUbit interactions with external partners, visiting scholars, and guest speakers.
Support CUbit's outreach and impact strategy through the development of presentations, digital content, and mission-aligned community engagement.
Quantum Grant Administration & Compliance
Partner with CUbit leadership in managing grant results, timelines, and reporting requirements related to quantum-specific awards.
Coordinate with CU Boulder's Office of Contracts and Grants (OCG) and other university compliance units to ensure accurate grant documentation and financial reporting.
Maintain comprehensive documentation of grant expenditures, activities, and communications.
Lead preparation of quarterly and final reports, including narrative summaries and financial reconciliations.
What You Should Know
This primarily in-person position will work at the Quantum Incubator at 5555 Central Avenue in Boulder, CO, and has an anticipated work schedule of Monday - Friday during regular business hours.
What We Can Offer
The annual hiring range for this position is $72,000-$89,000.
Benefits
The University of Colorado offers excellent benefits (https://www.colorado.edu/jobs/benefits) , including medical, dental, retirement, paid time off, tuition benefit and ECO Pass. The University of Colorado Boulder is one of the largest employers in Boulder County and offers an inspiring higher education environment. Learn more about the University of Colorado Boulder (https://www.colorado.edu/about) .
Be Statements
Be ambitious. Be groundbreaking. Be Boulder.
What We Require
Bachelor's degree and 3+ years of progressively responsible experience in administrative operations, program management and/or project coordination experience.
An equivalent combination of education and experience may substitute.
What You Will Need
Excellent written and verbal communication skills.
Demonstrated ability to prioritize, pay close attention to detail and stay organized.
Ability to manage complex workflows, supporting cross-functional teams and engaging with internal and external partners.
Demonstrated capability to excel autonomously, demonstrate good judgment, and adapt in a dynamic, fast-paced setting.
Proficiency in Microsoft Office 365 (Word, Excel, Teams, PowerPoint, Outlook) and DocuSign.
Special Instructions
To apply, please submit the following materials:
A current resume.
A cover letter that specifically tells us how your background and experience align with the requirements, qualifications, and responsibilities of the position.
We may request references at a later time. Please apply by October 8, 2025 for consideration. Note: Application materials will not be accepted via email. For consideration, applications must be submitted through CU Boulder Jobs (http://jobs.colorado.edu/) .
In compliance with the Colorado Job Application Fairness Act, in any materials you submit, you may redact or remove age-identifying information such as age, date of birth, or dates of school attendance or graduation. You will not be penalized for redacting or removing this information.
To apply, visit https://jobs.colorado.edu/jobs/JobDetail/Operations-Manager-CUbit-Quantum-Initiative/67690 (https://apptrkr.com/6613911)
Copyright 2025 Jobelephant.com Inc. All rights reserved.
Posted by the FREE value-added recruitment advertising agency (https://www.jobelephant.com/)
jeid-55c4d9f78edb0340b4a608a6a42bcadf
The University of Colorado does not discriminate on the basis of race, color, national origin, sex, age, pregnancy, disability, creed, religion, sexual orientation, gender identity, gender expression, veteran status, political affiliation, or political philosophy. All qualified individuals are encouraged to apply.
